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File #: 2151-2021    Version: 1
Type: Ordinance Status: Passed
File created: 8/6/2021 In control: Finance Committee
On agenda: 9/13/2021 Final action: 9/16/2021
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Absorbent Materials and Spill Containment Products with Applied Industrial Technologies; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($1.00).

BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase absorbent materials and spill containment products with Applied Industrial Technologies. The contract is for city wide use for spill containment. Absorbent pads, granular materials, mats, and spill-proof pallets are used by Fleet Management, Public Utilities, and Public Service to keep work areas safe and clean. The term of the proposed option contract would be approximately three (3) years, expiring August 31, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 1, 2021. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ019047). Three (3) bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

Applied Industrial Technologies, CC# 006401, expires August 5, 2023, Item Categories 1 thru 7, $1.00
Total Estimated Annual Expenditure: $50,000, Department of Public Safety as primary user

Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to make funding immediately available to replenish inventory of spill and absorbent material supplies.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies will be required to obtain approval to expend from the...

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