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File #: 2195-2021    Version: 1
Type: Ordinance Status: Passed
File created: 8/18/2021 In control: Public Utilities Committee
On agenda: 9/20/2021 Final action: 9/23/2021
Title: To authorize the Director of Public Utilities to enter into a construction contract with K & W Roofing, Inc. for the Sewer Maintenance Operations Center Roof Replacement, Phase IV Project; to authorize the transfer within of $1,420,832.00 and the expenditure of up to $1,418,832.00 from the Sanitary Sewer General Obligation Bond Fund; to authorize the expenditure of up to $2,000.00 for Prevailing Wage Services to the Department of Public Service; and to amend the 2020 Capital Improvements Budget. ($1,420,832.00)
Attachments: 1. ORD 2195-2021 Funding Template, 2. ORD 2195-2021 Utilization Form, 3. Director's Legislation Information Sheet

Explanation

 

BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with K & W Roofing, Inc. for the Sewer Maintenance Operations Center (SMOC)  Roof Replacement Phase IV, CIP# 650234- 100105. Many of the roofs at the various Division buildings are approaching the end of their useful life. Numerous leaks have been reported and repaired. This project will replace the roofing system located above the SMOC pretreatment area.

 

Planning area: 63 - South Side

 

PROJECT TIMELINE: All work shall be substantially complete within 150 (one hundred fifty) calendar days of the Notice to Proceed, with final completion to occur within 180 (one hundred eighty) calendar days. 

 

PROCUREMENT INFORMATION: The Division advertised for competitive bids submission for the subject services on the City's Vendor Services website and in the City Bulletin in accordance with the overall provisions of Chapter 329 of the Columbus City Code. The Division of Sewerage and Drainage received two (2) bids on July 14, 2021 from the following companies:

 

Name                                                    C.C. No.    Exp. Date      Vendor #   City/State           Status                     

K&W Roofing, Inc.                              31-1606825    2/18/22         005659    Pataskala, OH         MAJ

Kalkreuth Roofing & Sheet Metal                         55-0647319     10/24/21      009276     Lewis Center OH   MAJ

 

K & W Roofing, Inc. was awarded the project based on the Bid Tabulation and Quality Factor Form evaluation process results. 

 

EMERGENCY DESIGNATION is not requested for this project.

 

CONTRACT COMPLIANCE NO: 31-1606825 | Exp.  2/18/22 | MAJ | Vendor # 005659

ECONOMIC / ENVIRONMENTAL IMPACT: Replacement of DOSD facility leaking roofs will stop and prevent water damage to the structure, equipment, furnishings and documents contained within the building. The replacement roof will help extend the useful life and inhibit deterioration due to water damage. It will also prevent the development of mold and reduce the potential for corrosion. No community outreach or environmental factors are considered for this project.

 

FISCAL IMPACT: This legislation authorizes the transfer within of $1,420,832.00 and expenditure of up to $1,420,832.00, which includes $2,000.00 for Prevailing Wage fees from the Sanitary Sewer General Obligation Bond Fund 6109 and amends the 2020 Capital Improvements Budget.

 

Title

 

To authorize the Director of Public Utilities to enter into a construction contract with K & W Roofing, Inc. for the Sewer Maintenance Operations Center Roof Replacement, Phase IV Project; to authorize the transfer within of $1,420,832.00 and the expenditure of up to $1,418,832.00 from the Sanitary Sewer General Obligation Bond Fund; to authorize the expenditure of up to $2,000.00 for Prevailing Wage Services to the Department of Public Service; and to amend the 2020 Capital Improvements Budget. ($1,420,832.00)

 

Body

 

WHEREAS, the Division of Sewerage and Drainage advertised for competitive bids for roof removal and replacement for the SMOC Roof Replacement Project, 650234-100105 on June 28, 2021, and two (2) bids were received on July 14, 2021; and

 

WHEREAS, it is necessary to fund the prevailing wage administration cost of $2,000.00 to the Department of Public Service; and 

 

WHEREAS, it is necessary to authorize the transfer within and expenditure of up to $1,420,832.00 from the Sanitary Sewer General Obligation Bond Fund 6109; and

 

WHEREAS, it is necessary to authorize the amendment to the 2020 Capital Improvements Budget to provide sufficient budget authority; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director to enter into a construction contract with K & W Roofing, Inc., for the Sewer Maintenance Operations Center (SMOC) Roof Replacement Phase IV Project, CIP# 650234- 100105, for the preservation of the public health, peace, property and safety; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1: That the Director of Public Utilities is hereby authorized to enter into a construction contract with K & W Roofing, Inc., 8356 National Road, Pataskala, Ohio 43062 for the Sewer Maintenance Operations Center Roof Replacement Phase IV Project, CIP# 650234-100105 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage up to $1,418,832.00.

 

SECTION 2. That the transfer of $1,420,832.00 is hereby authorized in the Sanitary Sewer General Obligation Bond Fund 6109 per the accounting codes attached to this ordinance.

 

SECTION 3. That the expenditure of up to $1,418,832.00, or as may be needed of the construction contract with K & W Roofing, Inc., plus $2,000.00 for Prevailing Wage fees, is hereby authorized per the accounting codes in the attachment to this ordinance.

 

SECTION 4. That the 2020 Capital Improvements Budget is hereby amended per the accounting codes attached to this ordinance.

 

SECTION 5. That the said firm, K&W Roofing, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.

 

SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.

 

SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.

 

SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts of contract modifications associated with this ordinance.

 

SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.