Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Rexel USA, Inc. for the purchase of Aluminum Poles, Fiberglass Poles, Aluminum Bases and Brackets for the Division of Power. The Aluminum Poles, Fiberglass Poles, Aluminum Bases and Brackets will be used at the Division of Power to replenish stock for maintenance of the City’s street light distribution system.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ019184). Three (3 MAJ) bids were received and opened on July 22, 2021. After a review of the bids, the Division of Power recommends the award be made to the most responsive, responsible and best bidder, Rexel USA, Inc. for Items 10-110 and 130-270.
Pepco Professional Electric Products Company was the lowest bidder for Item's #120 and #170 but bid incorrect prices on both lines. Item#120 will be re bid because Pepco Professional Electric Products Company was the only bidder and they bid an incorrect price. Also, Pepco Professional Electric Products Company was low bidder for Item#170, but they bid an incorrect price so it will be awarded to Rexel USA, Inc.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Rexel USA, Inc. Vendor#029692 CC# 20-5021845 Expires 8/13/23
FISCAL IMPACT: $394,291.00 is budgeted for this purchase.
$112,463.04 was expended in 2020.
$110,147.00 was expended in 2019.
Title
To authorize the Director of Finance and Management to enter into a contract with Rexel USA, Inc. for the purchase of Aluminum Poles, Fiberglass Poles, Aluminum Bases and Brackets for the Division of Power; and to authorize the expenditure of $394,291.00 from the Power Operating Fund. ($394,291.00)
Body
WHEREAS, the Purchasing Office opened formal bids on July 22, 2021 for Aluminum Poles, Fiberglass Poles, Aluminum Bases and Brackets for the Division of Power; and
WHEREAS, Item#120 will be re bid because Pepco Professional Electric Products Company was the only bidder and they bid an incorrect price. Also, Pepco Professional Electric Products Company was low bidder for Item#170, but they bid an incorrect price so it will be awarded to Rexel USA, Inc.
WHEREAS, the Division of Power recommends an award be made to the most responsive, responsible and best bidder, Rexel USA, Inc. for Items 10-110 and 130-270; and
WHEREAS, the Aluminum Poles, Fiberglass Poles, Aluminum Bases and Brackets will be used at the Division of Power to replenish stock for maintenance of the City’s street light distribution system; and
WHEREAS, the expenditure of $394,291.00 or so much thereof as may be needed, is needed for the purchase of Aluminum Poles, Fiberglass Poles, Aluminum Bases and Brackets; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Rexel USA, Inc., in accordance with the terms, conditions and specifications of Solicitation Number RFQ019184 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Rexel USA, Inc. for the purchase of Aluminum Poles, Fiberglass Poles, Aluminum Bases and Brackets for the Division of Power, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $394,291.00, or so much thereof as may be needed, is hereby authorized in Fund 6300 (Power Operating), in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.