Explanation
Background: This ordinance authorizes the Board of Health to establish purchase orders for new vehicles for use by Columbus Public Health for the newly implemented Neighborhood Social Services Right Response program. The purchase orders for these vehicles will be issued from a Universal Term Contract (UTC) that has been previously established by the City of Columbus Purchasing Office.
The procurement will take place in two phases and the initial order will consist of (6) vehicles under this contract.
Byers Ford, vendor#006008, PA004790, Light Duty Trucks - expires 6/30/23 - ($285,000.00 estimated)
Fiscal Impact: $285,000.00 is budgeted and available from within the Columbus Public Health Special Revenue fund 2250.
Title
To authorize The Board of Health, to establish purchase orders with Byers Ford from a previously established Universal Term Contract (UTC) for the purchase of passenger vehicles; to authorize the expenditure of $285,000.00 from the Columbus Public Health Special Revenue Fund 2250. ($285,000.00)
Body
WHEREAS, it is necessary that the City Auditor set up a certificate in the amount of $285,000.00 for the purchase of vehicles though PA004790 for Columbus Public Health; and
WHEREAS, it is necessary that the Board of Health enter into various purchase orders for the purchase of vehicles; and
WHEREAS, funding is budgeted and available from and within the Columbus Public Health Special Revenue Fund to meet the financial obligations of these expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Health, to authorize the Board of Health to enter into various purchase orders for the purchase of vehicles, for the preservation of the public health, peace, property, and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That The Board of Health is hereby authorized to establish purchase orders from a previously established Universal Term Contract for the purchase of vehicles with the following vendor:
Byers Ford, PA004790, Light Duty Trucks ($285,000.00 estimated)
SECTION 2. That the expenditure of $285,000.00, or so much thereof as may be necessary, in regard to the actions authorized in Section 1 are hereby authorized and approved from the Columbus Public Health Special Revenue Fund 2250, in Object Class 06 per the accounting codes in the attachment to the ordinance:
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Board of Health, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.