Explanation
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, for various Departments, to establish a purchase order with CDWG, LLC, a dealer of Netmotion software, utilizing State of Ohio, State Term Schedules STS033-534605-3, expiring 10/30/2023. This is to renew software support and maintenance for Netmotion software licenses for a coverage term period of one (1) year, from 09/30/2021 to 09/29/2022, at a cost of $83,471.40.
The City uses NetMotion software to enable mobile workers, including police officers and public utility field crews, to utilize computer applications over cellular communication networks. Without the NetMotion solution, these applications will not function when accessed over a cellular network, significantly diminishing the effectiveness and efficiency of City police officers and other mobile workers.
The Department sought quotes for this product, the results of which are provided below:
CDW Government, LLC- $83,471.40
Intellitech- $84,944.87
Western Reserve Technology LTD- $148,117.71
NetMotion- $203,760.00
FISCAL IMPACT
Funds are budgeted and available within the Department of Technology’s internal services budget and direct charge budget for this purpose. The direct charge budget enables pro-rating the cost among the various funds of the beneficiary departments (i.e., Public Safety, Public Utilities, Public Service, City Attorney, and Facilities Mgmt.).
EMERGENCY:
Emergency legislation is required to facilitate prompt contract execution and related payment for services.
CONTRACT COMPLIANCE
Vendor Name: CDW Government
C.C#/F.I/D. #: 36-4230110
Expiration Date: 2/12/2022
DAX Vendor Acct. #: 007352
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology for various Departments, to establish a purchase order with CDW Government, LLC utilizing a State of Ohio, State Term Schedule to renew software support and maintenance for Netmotion software; to authorize the expenditure of $83,471.40 from the Department of Technology, Information Services Operating Fund and to declare an emergency. ($83,471.40)
Body
WHEREAS, the City of Columbus uses Netmotion software to enable mobile workers, including police officers, public utility and public service field crews, to utilize computer applications over cellular communication networks; and
WHEREAS, this ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, for various Departments, to establish a purchase order with CDW Government, LLC, utilizing State of Ohio, State Term Schedules STS033-534605-3, expiring on 10/30/2023 to provide annual software maintenance and support to the City’s Netmotion mobility solution, in the amount of $83,471.40, for the coverage term period from September 30, 2021 through September 29, 2022; and
WHEREAS, an emergency exists in the Department of Technology it that it has become immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology for various Departments, to establish a purchase order with CDW Government, LLC for annual software maintenance and support to the City’s Netmotion mobility solution to avoid interruption of services, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology for various Departments, be and hereby is authorized to establish a purchase order with CDW Government, LLC, utilizing State of Ohio, Term Schedules STS033-534605-3, expiring on 10/30/2023, to provide annual Netmotion software maintenance and support services in the amount of $83,471.40 for the term period of September 30, 2021 through September 29, 2022.
SECTION 2: That the expenditure of $883,471.40 or so much thereof as may be necessary is hereby authorized to be expended as follows in the attachment to this ordinance. (see attachment 2230-2021 EXP)
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.