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File #: 2237-2021    Version: 1
Type: Ordinance Status: Passed
File created: 8/25/2021 In control: Finance Committee
On agenda: 9/13/2021 Final action: 9/16/2021
Title: To authorize the Finance and Management Director to enter into a contract for the option to purchase Safety Vehicle Up-Fit Parts and Services with Parr Public Safety Equipment; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($1.00).
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contracts (UTC) for the option to purchase Safety Vehicle Up-Fit Parts and Services for the Department of Finance and Management, Division of Fleet Management. The term of the proposed option contracts would be three (3) years, expiring December 30, 2024. This contract will expedite the delivery of parts and up-fitting services needed to up-fit vehicles for Public Safety personnel. The request for purchase of the Safety Vehicle Up-Fit Parts and Services used the best value competitive sealed proposal process (BVP) to award to the supplier that provided the relevant criteria specifically listed in the BVP and the lowest cost of other equipment as options for each unit.

Proposals were evaluated by a five (5) member committee, based upon various criteria including total cost of ownership, quality and feasibility schedule and acquisition cost resulting in an award recommendation to Parr Public Safety Equipment. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.

BID INFORMATION: Request for Quote RFQ019095 was advertised and proposals were opened on July 22, 2021. One (1) response was received.

An evaluation committee consisting of two (2) representatives from the Department of Public Safety, two (2) from Department of Finance and Management, and one (1) from the Office of Diversity and Inclusion. Each member of the committee scored and ranked the written proposal submitted by the offeror. After evaluating the offer, in compliance with Columbus City Code 329, the committee submitted the final scores.

In accordance with the Committee recommendations, the Purchasing Office recommends the contract award as follows:

The contract for the option to purchase Safety Vehicle Up-Fit Parts and Services to Parr Public Safety Equipment.

Contract Compliance: Parr Public Safety Equipment Vendor...

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