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File #: 2243-2021    Version: 1
Type: Ordinance Status: Passed
File created: 8/26/2021 In control: Public Service & Transportation Committee
On agenda: 9/13/2021 Final action: 9/16/2021
Title: To authorize the Director of Finance and Management to establish a contract with HYO Inc. for the installation of snow and safety equipment for the Division of Infrastructure Management; to authorize the expenditure of $119,265.00 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($119,265.00).
Attachments: 1. 2243-2021 Financials
Explanation
1. BACKGROUND:
To authorize the Director of Finance and Management to enter into a contract with HYO Inc. dba Pengwyn for the installation of snow and safety equipment on five (5) city supplied trucks. This equipment will be used by the Division of Infrastructure Management in public right of way.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ019380). Registered vendors were solicited and three (3) bids were received. After reviewing the bids, the Division of Infrastructure recommends an award be made to HYO Inc. in the amount of $119,265.00 as the responsive, responsible and best bidder. The lowest bidder did not provide the required clutch pump that would allow our equipment to be interchangeable with our existing trucks and therefore did not meet the division's required specifications.
Company Name Bid Amount City/State Majority/MBE/FBE
Ace Truck Body Inc. $74,975.00 Grove City/ OH Majority
HYO Inc. $119,265.00 Columbus/ OH Majority
Quality Truck Body and Equipment Co. $147,200.00 Youngstown/OH FBE

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against HYO Inc.

2. CONTRACT COMPLIANCE:
HYO Inc. contract compliance number is CC004832 and expires 3/16/23.

3. FISCAL IMPACT: Funding for this purchase was budgeted and is available with the Street Construction Mainten...

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