Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Technical Choice, LLC for the Raymond Memorial Golf Course Irrigation Improvements Design Project. The contract amount is $59,320.00, with a contingency of $15,000.00, for a total of $74,320.00 being authorized by this ordinance.
The irrigation system involved in this project services both Raymond Memorial and Wilson Road Golf Courses. It is often referred to as the Raymond irrigation system due to the location of the pumps, motors, and controllers. This project will provide an upgrade to both golf courses. The Raymond Memorial Golf Course was originally established in 1954. With around 40,000 rounds annually, Raymond Memorial produces the highest number of rounds of all six of the golf courses operated by Columbus Recreation and Parks. Wilson Road Golf Course opened in 1971 and sees close to 30,000 guests annually as well, providing a great place for new golfers to enter the sport.
Over the past few years this irrigation system has continued to decline. The main line is the original line for both courses. Some of the lateral lines have been upgraded, however, they are all past 34 years of age. The pump station at Wilson Road is no longer in service due to the well not being viable. This reduced the capacity of the system for both golf courses and put more strain on the existing system. As a result, the irrigation pump and motors have begun to decline over the past couple of years. Currently, improvements to the motors and pumps at holes 10 and 15 are ongoing and nearly complete but the current irrigation system is not able to provide what is needed to continue to service both golf courses. The flow rate has dropped by 30% and the lateral lines and sprinkler heads are in terrible shape. Simply put, this irrigation system is not able to provide the water we need to keep the playing surfaces at a high standard.
Vendor Bid/Proposal Submissions (ODI designation status):
Proposals were advertised through Vendor Services, in accordance with City Code Section 329, on May 11, 2021 and received by the Recreation and Parks Department on May 26, 2021. Proposals were received from the following companies:
Technical Choice, LLC (MAJ)
Of note, professional services contracts are quality based selections and not based on price. Costs were not requested nor where they part of this evaluation.
In accordance with City Code, a selection team evaluated the proposals, conducted short list interviews, and recommended Technical Choice, LLC be selected to perform the work. The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline, and project approach. It is worth noting that Technical Choice provided these very same services for Champions Golf Course and produced a successful project.
Principal Parties:
Technical Choice, LLC
595 Lake Road, Suite C-2
Joel Braun, 330-321-2523
Contract Compliance Number, Tax ID: 002558, 26-4249337
Contract Compliance Expiration Date: February 5, 2022
Emergency Justification: Emergency action is requested so the design can be completed and installation can happen prior to the 2022 golf season.
Benefits to the Public: This contract is necessary to provide acceptable golf playing surfaces to the public.
Community Input/Issues: Since the repairs included in this project are utilitarian in nature, community input was not directly provided. However, staff that is responsible for the day to day operation of the Golf Course did provide input on how the repairs to the irrigation system could be performed to improve the general operation of the course for the community.
Area(s) Affected: West Scioto (37)
Master Plan Relation: This project supports the department’s Master Plan by improving revenue producing amenities. Additionally, this project will help maximize the use of existing recreational facilities for enhanced programming and offerings.
Fiscal Impact: $74,320.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7712 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Technical Choice, LLC for the Raymond Memorial Golf Course Irrigation Improvements Design Project; to authorize the transfer of $74,320.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2020 Capital Improvements Budget; to authorize the expenditure of $74,320.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($74,320.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Technical Choice, LLC for the Raymond Memorial Golf Course Irrigation Improvements Design Project; and
WHEREAS, it is necessary to authorize the transfer of $74,320.00 within the Recreation and Parks Voted Bond Fund 7712; and
WHEREAS, it is necessary to authorize the amendment of the 2020 Capital Improvements Budget Ordinance 2521-2020 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $74,320.00 from the Recreation and Parks Voted Bond Fund 7712; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Technical Choice, LLC so the design can be completed and installation can happen prior to the 2022 golf season, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Technical Choice, LLC for the Raymond Memorial Golf Course Irrigation Improvements Design Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $74,320.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7712 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2020 Capital Improvements Budget Ordinance 2521-2020 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7712 / P514002-100000; Program Projects (Small) - Golf Misc. (SIT Supported); $192,878 / ($74,320) / $118,558
Fund 7712; P514012-100000; Raymond Memorial Golf Course Irrigation Improvements Design (SIT Supported) / $0 / $74,320 / $74,320
SECTION 7. For the purpose stated in Section 1, the expenditure of $74,320.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7712 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.