Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Tyevco, Inc. for the Old Oaks Gazebo Electrification UIRF Project. The contract amount is $45,196.00, with a contingency of $4,804.00, for a total of $50,000.00 being authorized by this ordinance.
The Livingston Avenue Area Commission (LAVA-C) and Old Oaks Horticulture Club (OOHC) requested a gazebo and landscape improvements to Old Oaks Park through the Urban Infrastructure Recovery Fund (UIRF) Program. The Recreation and Parks Department worked with the Area Commission and UIRF team to execute designing and building the gazebo. The gazebo and respective landscape improvements is currently maintained by OOHC. LAVA-C and OOHC requested that remaining funds in the UIRF budget be dedicated to providing electricity to the gazebo for small events and for holiday lights. This construction contract will create a new power service and a new, secured, vandal-resistant power pedestal for gazebo users. Electricity access will be administered through Recreation and Parks special events permitting process.
Vendor Bid/Proposal Submissions (ODI designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on June 9, 2021 and received by the Recreation and Parks Department on June 22, 2021. This project was also picked up by various local and regional plan rooms and distributed to their membership. Bids were received from the following companies:
Tyevco, Inc. (MAJ): $45,196.00
After reviewing the bids that were submitted, it was determined that Tyevco, Inc. was the lowest and most responsive bidder. Tyevco, Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Tyevco,, Inc.
1678 West Audubon Blvd., Lancaster, Ohio 43130
James Boggess, 614-284-0251
Contract Compliance Number, Tax ID: 005691, 31-1626034
Contract Compliance Expiration Date: July 27, 2023
Emergency Justification: Emergency action is requested so that construction can begin in the fall of 2021 and work be substantially complete before the end of 2021.
Benefits to the Public: This project will benefit the community by allowing residents to expand on the use of Old Oaks Gazebo to include electricity access for special events. The gazebo is already used for small weddings, summer concerts, and holiday events, so adding electricity will improve the quality of these ongoing annual community events.
Community Input/Issues: The Design & Construction Section of the Columbus Recreation and Parks Department worked closely with LAVA-C, OOHC, and the UIRF team to confirm the type of electrical service needed at this gazebo.
Area(s) Affected: Livingston Avenue Area (62)
Master Plan Relation: This project supports the department’s Master Plan by updating five neighborhood parks per year and improving the overall standards for design and safety.
Fiscal Impact: $50,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Tyevco, Inc. for the Old Oaks Gazebo Electrification UIRF Project; to authorize the expenditure of $50,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Tyevco, Inc. for the Old Oaks Gazebo Electrification UIRF Project; and
WHEREAS, it is necessary to authorize the expenditure of $50,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Tyevco, Inc. so that construction can begin in the fall of 2021 and work be substantially complete before the end of 2021, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Tyevco, Inc. for the Old Oaks Gazebo Electrification UIRF Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $50,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.