Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Procon Professional Construction Services, Inc. for the UIRF - Maloney Park Improvements Project. The contract amount is $291,303.00, with a contingency of $33,697.00, for a total of $325,000.00. An additional $2,000.00 is being authorized for interdepartmental fees for a total of $327,000.00 being authorized by this ordinance.
The South Linden Area Commission requested various improvements to Maloney Park through the Urban Infrastructure Recovery Fund (UIRF) Program. The Recreation and Parks Department worked with the Area Commission and UIRF team to identify and prioritize the scope of improvements for the park. As a result, the stakeholders identified the need for the realigning and resurfacing the existing asphalt loop walking path. Improving the existing gazebo, including bringing electrical service to the gazebo for special events, was also identified. Additionally, alternates were included in the bid, providing pricing for planting additional trees, replacing existing park benches, and adding additional new park benches.
Vendor Bid/Proposal Submissions (ODI designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on June 9, 2021 and received by the Recreation and Parks Department on June 22, 2021. This project was also picked up by various local and regional plan rooms and distributed to their membership. Bids were received from the following companies:
Procon Professional Construction Services, Inc. (MAJ): $291,303.00
Tyevco, Inc. (MAJ): $318,600.00
After reviewing the bids that were submitted, it was determined that Procon Professional Construction Services, Inc. was the lowest and most responsive bidder. Procon Professional Construction Services, Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Procon Professional Construction Services Inc.
2530 Kingston Pike, Circleville, OH 43113
Kyle Wade, 740-474-5455
Contract Compliance Number, Tax ID: 005817, 31-1701026
Contract Compliance Expiration Date: March 16, 2022
Emergency Justification: Emergency action is requested so that construction can begin in the fall of 2021, allowing asphalt work to be done before cold weather arrives and so the project can be substantially complete by the spring of 2022.
Benefits to the Public: This project will benefit the community by improving the degrading parks features, including the worn asphalt loop path and damaged gazebo within the park. Additionally, the public will be able to enjoy more high quality special events at the park due to the addition of new electrical service.
Community Input/Issues: The Design & Construction Section of the Columbus Recreation and Parks Department worked closely with the South Linden Area Commission and UIRF team to identify, prioritize, and select the scope of improvements to the park.
Area(s) Affected: South Linden (45)
Master Plan Relation: This project supports the department’s Master Plan by updating five neighborhood parks per year and improving the overall standards for design and safety.
Fiscal Impact: $327,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Procon Professional Construction Services, Inc. for the UIRF - Maloney Park Improvements Project; to authorize the expenditure of $327,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($327,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Procon Professional Construction Services, Inc. for the UIRF - Maloney Park Improvements Project; and
WHEREAS, it is necessary to authorize the expenditure of $327,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Procon Professional Construction Services, Inc. so that construction can begin in the fall of 2021, allowing asphalt work to be done before cold weather arrives and so the project can be substantially complete by the spring of 2022, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Procon Professional Construction Services, Inc. for the UIRF - Maloney Park Improvements Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $327,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.