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File #: 2181-2021    Version: 1
Type: Ordinance Status: Passed
File created: 8/12/2021 In control: Public Utilities Committee
On agenda: 9/27/2021 Final action: 9/29/2021
Title: To authorize the Director of Public Utilities to modify and increase an engineering agreement with Resource International, for professional engineering services for the Twin Lakes Upper Dam and Greenlawn Low Head Dam Improvements project for the Division of Sewerage & Drainage/Stormwater Section; to authorize a transfer within up to $486,311.12, and an expenditure in an amount up to $501,311.12 within the Storm Sewer Bond Fund, and to authorize an amendment to the 2020 Capital Improvement Budget. ($501,311.12)
Attachments: 1. Ord. 2181-2021 Funding Template 611038-100000 MJC Edits.pdf, 2. Ord. 2181-2021 Utilization Form.pdf

BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #1) the professional engineering services agreement with Resource International for the Twin Lakes Upper Dam and Greenlawn Low Head Dam Improvements project (CIP 611038-100000), in an amount up to $501,311.12.

To date, the consultant has conducted the required field investigations and the preliminary design reports to produce the preferred alternative for each project area. The consultants have used this data to assemble the 75% project plans and are currently working towards their 100% plan submittal for the Greenlawn Dam Location. The Twin Lakes site is currently at a 30% project plan level.
Future work will concentrate on completing the project construction plans, assembling the construction documents, bidding the work and conducting engineering services during construction.
Planning Area is 57 (Mid East) for the Twin Lakes Upper Dam project.
Planning Area is 60 (Brewery District) for the Greenlawn Low Head Dam project.

Amount of additional funds to be expended: $ 501,311.12
Original Contract (PO124615) $ 490,851.90
Modification #1 (current) $ 501,311.12
CONTRACT TOTAL $ 992,163.02

Reasons additional goods/services could not be foreseen:
This contract modification will provide the funding necessary to complete the designs of the added scope of improvements at two project sites. The project scope has been increased based on field investigation performed under the original contract.

Reason other procurement processes are not used:
Re-bid of the project will likely result in a higher project costs, as much of the project history would be lost and would need to be rediscovered by another consultant unless the new RFP were won by the same consultant. I...

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