Explanation
BACKGROUND: This Ordinance is to authorize the Director of Finance and Management to enter into a contract with Vargo Companies, for the purchase and installation of high bay shelving at the Dublin Road Water Plant, under CIP No. 690278-100000, Division of Water Contract No. 2359.
The Community Planning Area is “99 - Citywide” since the DRWP serves multiple planning areas.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ019425).
Two (2) bids were opened on August 5, 2021. After reviewing the bids, the Division of Water recommends the award be made to Vargo Companies, as the lowest, responsive, responsible, and best bidder. The Division will be adding an additional $3,240.00 in contingency that was not included in the bid specifications, for a grand total of $35,625.00.
Vargo Companies is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
CONTRACT COMPLIANCE INFO: Vargo Companies, DAX #5412, FID #31-1450819, expires 8/25/23, MAJ
FISCAL IMPACT: A transfer within the Water G.O. Bonds Fund - Fund No. 6006 will be necessary as well as an amendment to the 2020 Capital Improvements Budget.
Title
To authorize the Director of Finance and Management to enter into a contract with Vargo Companies for the purchase and installation of high bay shelving at the Dublin Road Water Plant for the Division of Water; to authorize a transfer and expenditure up to $35,625.00 within the Water General Obligations Bond Fund; and to authorize an amendment to the 2020 Capital Improvements Budget. ($35,625.00)
Body
WHEREAS, the Purchasing Office opened two (2) bids on June 9, 2021 for the purchase and installation of high bay shelving at the Dublin Road Water Plant; and
WHEREAS, the Division of Water recommends an award be made to the lowest, responsive, responsible, and best bidder, Vargo Companies; and
WHEREAS, the Division is adding an additional $3,240.00 in contingency that was not included in the bid specifications, for a grand total of $35,625.00; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Department of Public Utilities, Division of Water to authorize the Director of Finance and Management to enter into a contract with Vargo Companies in accordance with the terms, conditions and specifications of Solicitation Number RFQ019425 on file in the Purchasing Office; for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Vargo Companies (FID #31-1450819), 3709 Parkway Ln., Hilliard, OH 43026; for the purchase and installation of high bay shelving at the Dublin Road Water Plant, in accordance with RFQ019425 specifications on file in the Purchasing Office.
SECTION 2. That the transfer of $34,843.11, or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2020 Capital Improvements Budget is hereby in Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $35,625.00, or as much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.