Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with The Righter Company, Inc. for elevator modernization at Fire Station 1&9 located at 300 North Fourth Street.
The project involves the upgrade and modernization of the one (1) existing hydraulic elevator and associated support spaces. The elevator machine room will also be provided with a new elevator drive unit, motor, controller, and an independent HVAC system. The elevator hoistway, cab and openings will be upgraded with new ADA compliant signage and call buttons. Also, this project will include modernization of the hydraulic cylinder, sump pump, and hoistway doors/cab doors. Furthermore, all associated electrical support, lighting, smoke detection and controls will be updated to meet current code standards.
Formal bids were solicited and the City received three (3) bids (0 FBE, 0 MBE) on June 17, 2021 as follows:
|
Bidder/Consultant |
City |
FBE/MBE |
Amount of Bid |
|
The Righter Company |
Columbus |
EBOCC |
$280,300.00 |
|
R.W. Setterlin |
Columbus |
EBOCC |
$286,000.00 |
|
2K General Company |
Delaware |
EBOCC |
$325,000.00 |
The Righter Company, Inc. submitted the lowest bid of $280,300.00. The Office of Construction Management therefore recommends the bid award be made to the lowest, responsive and responsible bidder, The Righter Company, Inc.
The Righter Company, Inc. Contract Compliance No. 31-0889208, expiration date December 17, 2021.
Fiscal Impact: This legislation authorizes an expenditure of $280,300.00 from the Public Safety Voted Bond Fund with The Righter Company, Inc., for services related to elevator modernization at 300 North Fourth Street facility. These funds are budgeted within the Safety Voted Bond Fund.
Title
To amend the 2020 Capital Improvement Budget; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with The Righter Company, Inc. for services related to elevator modernization at Fire Station 1&9 located at 300 North 4th Street; to authorize the transfer of $60,300.00 between projects within the Public Safety Voted Bond Fund; and to authorize the expenditure of $280,300.00 from the Public Safety Voted Bond Fund. ($280,300.00 )
Body
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget and to authorize transfers between projects within the Public Safety Voted Bond Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for services related to elevator modernization at Fire Station 1&9 located at the 300 North Fourth Street facility; and
WHEREAS, the Office of Construction Management solicited formal bids for services related to elevator modernization at 300 North Fourth Street facility; and
WHEREAS, The Righter Company, Inc. was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $280,300.00 from the Public Safety Voted Bond Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Finance and Management Director to enter into a contract with The Righter Company, Inc. for services related to elevator modernization at 300 North Fourth Street facility, thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvement Budget authorized by ordinance 2521-2020 be amended as follows to establish sufficient authority for this project:
Fund 7701
Project Name / Project Number / Current Authority / Revised Authority/Difference
Fire Generators (St. 11, 17, 28, 29, 32)/ P340134-100000/ $118,098.00 /$57,798.00/ ($60,300.00)
Fire Facility - Elevators/ P340160-100001 / $220,000.00/$280,300.00/ $60,300.00
SECTION 2. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with The Righter Company, Inc. for elevator modernization services.
SECTION 3. That the transfer of $60,300.00, or so much thereof as may be needed is hereby authorized within Fund 7701 (Public Safety Voted Bond Fund), in Object Class 06- Capital Outlay per the account codes in the attachment to this ordinance
SECTION 4. That the expenditure of $280,300.00 or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Safety Voted Bond Fund, Fund 7701 in Object Class 06 - Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.