Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase police miscellaneous uniform parts with Galls LLC and Lawmens & Shooters Supply Inc. These contracts will provide for the purchase of uniform parts such as insignia to identify police ranks, patches, emblems, and uniform/honor guard accessories. The term of the proposed option contracts would be approximately three (3) years, expiring October 31, 2024, with the option to renew for two (2) additional one (1) year periods. The Purchasing Office opened formal bids on August 19, 2021. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ019373). Two (2) bids were received.
The Purchasing Office is recommending award to the responsive, responsible and best bidders as follows:
Galls LLC, CC# 007478, expires June 29, 2023, Items# 834-837, 841-843 and 861-862, $1.00
Lawmens & Shooters Supply Inc., CC#009576, expires September 1, 2023, Items# 830-833 and 853-860, $1.00
Total Estimated Annual Expenditure: $15,000.00, Department of Public Safety as sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to make funding immediately available to restock and order uniform parts to outfit Division of Police employees without interruption.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Police Miscellaneous Uniform Parts with Galls LLC and Lawmens & Shooters Supply Inc; and to authorize the expenditure of $2.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($2.00).
Body
WHEREAS, the Police Miscellaneous Uniform Parts UTC will provide for the purchase of uniform parts for the Division of Police employees during the course of their daily employment; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 19, 2021, and selected the responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police in that it is necessary to authorize the Finance and Management Director to immediately enter into two (2) Universal Term Contracts for the option to purchase Police Miscellaneous Uniform Part with Galls LLC and Lawmens & Shooters Supply Incs, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contracts for the option to purchase police miscellaneous uniform parts in accordance with Request for Quotation RFQ019373 for a term of approximately three years, expiring October 31, 2024, with the option to renew for two (2) additional one (1) year periods as follows:
Galls LLC, Items# 834-837, 841-843 and 861-862, $1.00
Lawmens & Shooters Supply Inc., Items# 830-833 and 853-860, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.