Explanation
The Director of Public Utilities entered into a contract with Righter Company, Inc. to provide Specialty Maintenance Crafts Services for various Divisions of the Department of Public Utilities, FEM Project No. 0101.6. This renewal No. 2 is to add additional funding for repairs at various locations of the Division of Sewerage and Drainage and the Division of Power.
The Department of Public Utilities advertised and solicited competitive bids in accordance with the relevant provisions of Columbus City Code Chapter 329 (RFQ013910). Two Hundred and Ninety-Five (295) vendors were solicited and one (1) bid from Righter Company, Inc., was received and opened on November 6, 2019. The bid from Righter Company, Inc. was awarded as the lowest, responsive, responsible and best bid received. The original contract was for a period of one year with three (3) one year renewal options on a year to year basis upon mutual agreement, availability of funding and Columbus City Council approval. If unforeseen issues or difficulties are encountered that would require additional funding, a modification will be requested. This is the 3rd year of a four (4) year contract. This contract renewal No. 2 will extend the contract through and including January 21, 2023.
The contract renewal will continue to provide Specialty Maintenance Crafts Services for the Department of Public Utilities facilities. Anticipated DOSD work for this renewal includes items such as COMPOST asphalt repairs, various safety and security renovations to various DOSD facilities such as handrail installation, fencing repairs, concrete repair and door and hardware installation, miscellaneous repairs to the JPWWTP Pumping Stations and SMOC flooring repairs. DOP anticipated work includes light pole foundation repairs and miscellaneous substation structure repairs.
SUPPLIER: Righter Company, Inc. (31-0889208), DAX #004433, Expires December 17, 2021
Righter Company, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract renewal No. 2 is $950,000.00 for the Division of Sewerage and Drainage, and $200,000.00 for the Division of Power, for a total contract modification amount of ADD $1,150,000.00. Total contract amount including this modification is $2,697,439.00.
2. Reason additional funds were not foreseen: The need for additional funding was known at the time of the original contract. The original legislation, under Ordinance No. 3014-2019, anticipated the contract would be funded incrementally with renewals on an approximate annual basis. It was also anticipated that if unforeseen issues or difficulties were encountered that would require additional funding, a modification would be requested. This legislation is to encumber the funds budgeted for fiscal year 2021, that are necessary to complete work for the Department of Public Utilities at various facilities of the Division of Sewerage and Drainage, and the Division of Power.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms and conditions to provide Specialty Maintenance Crafts Services for DPU facility equipment and components are in accordance with the original contract.
FISCAL IMPACT: $950,000.00 was budgeted and is needed from within the Sewerage System Operating Fund, and $200,000.00 was budgeted and is needed from within the Electricity Operating Fund for these expenditures. The contract amount will be utilized to provide services under this contract for the various DOSD and DOP facilities.
Prior Year Expenditures from Sewerage System Operating Fund
2020 - $339,365.72
2019 - $552,647.02
Prior Year Expenditures from Electricity Operating Fund
2020 - $10,113.72
2019 - $109,605.27
Title
To authorize the Director of Public Utilities to enter into a planned renewal of the Specialty Maintenance Crafts Services contract with Righter Company, Inc., for the Department of Public Utilities, and to authorize the expenditure of $950,000.00 from the Sewerage System Operating Fund and $200,000.00 from the Electricity Operating Fund. ($1,150,000.00)
Body
WHEREAS, the Department of Public Utilities has a contract with Righter Company, Inc. for Specialty Maintenance Crafts Services, FEM Project No. 0101.6, and
WHEREAS, the original contract was for one (1) year through January 21, 2021 and upon mutual agreement and approval of Columbus City Council, this contract can be extended for three (3) additional years on a year to year basis and funds availability, and
WHEREAS, the Department of Public Utilities wishes to renew, increase and extend PO209932 with Righter Company, Inc. for Specialty Maintenance Crafts Services to provide additional funding necessary for 2021, and to extend the contract through and including January 21, 2023, and
WHEREAS, the vendor has agreed to renew, increase and extend PO209932 at current prices and conditions, and it is in the best interest of the City to exercise this option, and
WHEREAS, this renewal is in accordance with the relevant provisions of Chapter 329 of City Code relating to contract renewals, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, and Division of Power, to authorize the Director of Public Utilities to renew, increase and extend the current contract for Specialty Maintenance Crafts Services with Righter Company, Inc.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to renew, increase and extend Contract No. PO209932 with Righter Company, Inc., 2424 Harrison Road, Columbus, Ohio 43204, for Specialty Maintenance Crafts Services for the various Divisions of the Department of Public Utilities, FEM Project No. 0101.6, in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage. Total amount of renewal No. 2 is ADD $1,150,000.00. Total contract amount including this renewal is $2,697,439.00. This renewal will extend the contract through and including January 21, 2023.
SECTION 2. That this renewal is in accordance with the relevant provisions of Chapter 329 of City Code relating to contract modifications / renewals.
SECTION 3. That the expenditure of $1,150,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6100 Sewerage System Operating Fund in object class 02 Materials & Supplies in the amount of $375,000.00 and in object class 03 Services, in the amount of $575,000.00; and in Fund 6300 Electricity Operating Fund in object class 03 Services, in the amount of $200,000.00 per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.