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File #: 2371-2021    Version: 1
Type: Ordinance Status: Passed
File created: 9/9/2021 In control: Finance Committee
On agenda: 10/18/2021 Final action: 10/21/2021
Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders with Bomar Construction Company Inc. ($69,100.00) for the purchase of overhead door repair services; and to authorize the expenditure of $69,100.00 from the Fleet Management Capital Fund. ($69,100.00)
Attachments: 1. Ord 2371-2021 Legislation Template

Explanation

 

Background: This ordinance authorizes the Finance and Management Director to establish a purchase order with Bomar Construction Company Inc in the amount of $69,100.00 for the purchase of overhead door opening repair services per the results of bid solicitation RFQ019474. This bid was processed in accordance with the competitive bidding provisions of Columbus City Code. Three (3) bids were received and opened for RFQ019474 on August 27, 2021 from the following respondents:

 

Bomar Construction Company Inc. (vendor #005362; CC# 311430310; exp. 2/6/2022 WBE) $69,100.00

Elford Inc. (vendor #006059; CC# 31-471060; exp. 5/27/2022 MAJ) $105,879.00

Berglund Construction Company (vendor #007180; CC# CC007180; exp. 8/4/2023 MAJ) $107,500.00

 

Therefore, the Fleet Management Division recommends the bid award be made to the lowest, responsive, and responsible bidder, Bomar Construction Inc.

 

Bomar Construction Company Inc. Vendor #005362, FID 31-1430310

 

Fiscal Impact: This ordinance authorizes an expenditure of $69,100.00 from the Fleet Management Capital Fund with Bomar Construction Company Inc. for the purchase of overhead door opening repair services. The Fleet Management Division budgeted $400,000 for capital funded projects.  In 2019 $278,701.00 was expended for capital funded projects.

 

Title

 

To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders with Bomar Construction Company Inc. ($69,100.00) for the purchase of overhead door repair services; and to authorize the expenditure of $69,100.00 from the Fleet Management Capital Fund. ($69,100.00)

 

Body

 

WHEREAS, the City has a need for overhead door opening repairs, at its Groves Road facility, to door openings damaged by exposure to the elements, and

 

WHEREAS, the Fleet Management Division advertised a formal bid (RFQ019474) for these services, and

 

WHEREAS, the Finance and Management Department recommends a bid award to Bomar Construction Company as the overall best, responsive, and responsible bidder; and

 

WHEREAS, it is necessary to authorize the expenditure of $69,100.00 from the Fleet Management Capital Fund; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Fleet Management Division, to authorize the Finance and Management Director to enter into contract with Bomar Construction Company Inc. for overhead door opening repairs; NOW, THEREFORE

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order with Bomar Construction Company Inc. for the purchase of overhead door opening repairs, as follows:

 

Request for Quotation RFQ019474: Bomar Construction Company Inc. $69,100.00

SECTION 2. That the expenditure of $69,100.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5205 Fleet Management Capital Fund in object class 06 per the accounting codes in the attachment to this ordinance.

 

See Attached File: Ord 2371-2021 Legislation Template.xls

 

SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.

 

SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

                                          

SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.