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File #: 2400-2021    Version: 1
Type: Ordinance Status: Passed
File created: 9/14/2021 In control: Technology Committee
On agenda: 10/11/2021 Final action: 10/13/2021
Title: To authorize the Director of the Department of Technology to enter into contract with CDW Government, LLC to continue work on the telework program; to waive the competitive bidding provisions of City Code, Chapter 329; to authorize the transfer of $2,343.74 from object class 03 to object class 06 within the Information Services operating fund; to authorize the expenditure of $333,106.49 from the Information Services operating fund; and to declare an emergency. ($333,106.49)
Attachments: 1. City of Columbus - Calling-Webex EA - 08.26.21, 2. 1798-2020, 3. Bid waiver 2400-2021, 4. 2400-2021EXP
Explanation
This ordinance authorizes Director of the Department of Technology (DoT) to enter into contract with CDW Government, LLC to obtain Cisco WebEx Meeting services, related hardware, licensing, and professional services.

Cisco WebEx Meeting is the City’s standard online meeting and collaboration tool, which has been critical for city employees who have been and are working remotely and for those working on-site. This tool was important prior to the pandemic, but became absolutely necessary during it. Additionally, Cisco WebEx Meeting services reduces travel and travel time, for city employees, vendors and citizens.

This Ordinance also requests waiver of the relevant sections of Chapter 329 pertaining to competitive bidding. The original contract was authorized by Ordinance 1798-2020. However, since Cares Act Funds were used, the contract expired at the end of the year. Therefore, to continue to receive these services from the current vendor, it is necessary to waive competitive bidding. Doing so will ensure that the telework project will continue without delay and/or disruption.

The term of this contract will be for one year from the date of a confirmed purchase order by the City Auditor’s Office.

This ordinance also transfers funds totaling $2,343.74 from object class 03 to object class 06 to accommodate this contract.

Finally, this ordinance authorizes the expenditure of $333,106.49 for the above-described purpose.

FISCAL IMPACT
Funding for this contract is budgeted and available in the Department of Technology, Information Services Division, Information Services Operating Fund.

EMERGENCY DESIGNATION
Emergency action is requested to initiate service from the contractor to avoid interruption in services required by October 12th, 2021.

CONTRACT COMPLIANCE
Vendor Name: CDW Government, LLC.
DAX Vendor Acct.: # 007352
CC#: 36-4230110
Expiration Date: 2/12/2022

Title
To authorize the Director of the Department of Technology to enter into cont...

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