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File #: 2412-2021    Version: 1
Type: Ordinance Status: Passed
File created: 9/15/2021 In control: Finance Committee
On agenda: 10/18/2021 Final action: 10/21/2021
Title: To authorize the Finance and Management Director to establish a purchase order from a Universal Term Contract/Purchase Agreement with Heritage Fire Equipment for the repairs to a Sutphen Fire Engine; to amend the 2020 Capital Improvement Budget and transfer funds between projects; and to authorize the expenditure of $36,105.03 from the Public Safety Capital Improvement Fund. ($36,105.03)
Attachments: 1. Ord 2412-2021 Legislation Template

Explanation

 

BACKGROUND: This ordinance authorizes the Finance and Management Director to establish a purchase order with Heritage Fire Equipment for repair of Sutphen Engine E15 BT#26422 on behalf of the Division of Fire. This apparatus is in need of significant repairs and cannot be placed back in service until the repairs have been completed. The City has a Universal Term Contract/Purchase Agreement with Heritage Fire Equipment for heavy duty specialty repair services.

 

Heritage Fire Equipment CC# CC024589, Vendor# 024589 PA004323 - Sutphen OEM Parts & Service UTC - expires 1/31/2022

 

FISCAL IMPACT: This ordinance authorizes the expenditure of $36,105.03 with Heritage Fire Equipment for the repairs needed on Sutphen Engine E15 BT#26422. Funds are available in Public Safety's Taxable G.O. Bonds Fund for these repairs.

 

Title

To authorize the Finance and Management Director to establish a purchase order from a Universal Term Contract/Purchase Agreement with Heritage Fire Equipment for the repairs to a Sutphen Fire Engine; to amend the 2020 Capital Improvement Budget and transfer funds between projects; and to authorize the expenditure of $36,105.03 from the Public Safety Capital Improvement Fund. ($36,105.03)

 

Body

WHEREAS, various repairs are needed to Sutphen Engine E15 BT#26422 in order for the unit to be placed back into service, and,

 

WHEREAS, capital funds will be used for these repairs due to the significant dollar amount needed and the availability of funds for Fire Apparatus in the Department of Public Safety's Capital Improvement Budget; and,

 

WHEREAS, there is a Universal Term Contract with Heritage Fire Equipment for these services; and,

 

WHEREAS, Heritage Fire Equipment is a local dealer best capable of working on these pieces of firefighting equipment; and,

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Fleet Management Division, to authorize the Finance and Management Director to establish a purchase order with Heritage Fire Equipment for the repair of Sutphen Engine E15 BT#26422 on behalf of the Division of Fire; NOW, THEREFORE

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the 2020 Capital Improvement Budget be amended in Fund 7705, as follows:

 

Project ID | Project Name | Current Authority | Revised Authority | Change

P330038-100001 (carryover) |Police Equipment-Fiber Installation and Upgrades | $80,482 | $44,377 | -$36,105

P340101-100000 (carryover) | Fire Apparatus Replacement | $0 | $36,105 | +$36,105

 

SECTION 2.  That the City Auditor is authorized to transfer cash and appropriation within Public Safety's Capital Improvement budget per the accounting codes in the attachment to this legislation.

 

SECTION 3. That the Director of Finance and Management is hereby authorized to establish a purchase order for $36,105.03 from a Universal Term Contract/Purchase Agreement with Heritage Fire Equipment for repair of Engine E15 BT#26422 for the Division of Fleet Management on behalf of the Division of Fire.

 

SECTION 4.  That the expenditure of $36,105.03, or so much thereof as may be necessary for the purchase of these repairs, be and is hereby authorized from the Safety Bond Taxable Debt, per the accounting codes in the attachment to this ordinance. 

 

SECTION 5.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 7.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.