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File #: 2420-2021    Version: 1
Type: Ordinance Status: Passed
File created: 9/16/2021 In control: Public Utilities Committee
On agenda: 10/18/2021 Final action: 10/21/2021
Title: To authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with E.P. Ferris & Associates, Inc. for the Dana G. ‘Buck’ Rinehart Public Utilities Complex Exterior Site Improvements Project for the Division of Water; to authorize a transfer and expenditure up to $142,213.34 within the Water General Obligations Bond Fund; and to amend the 2019 Capital Improvements Budget. ($142,213.34)
Attachments: 1. ORD 2420-2021 Information, 2. ORD 2420-2021 Utilization, 3. ORD 2420-2021 map, 4. ORD 2420-2021 Funding
Explanation

1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services agreement with E.P. Ferris & Associates, Inc. for the Dana G. ‘Buck’ Rinehart Public Utilities Complex Exterior Site Improvements Project, Capital Improvements Project No. 690026-100010, Division of Water Contract No. 2083.

The Original Contract included the design of the master plan for the project.

Modification No. l included a Space Needs Assessment, the design of the master stormwater plan, fuel station upgrades, a material storage facility to replace the salt barn, and a wash out station that were recommended in the Master Plan.

Modification No. 2 included technical project representation during construction of the Phase 1 improvements and design for both a sewer lift station and retaining wall not previously identified as project requirements.

Modification No. 3 (current) is for additional engineering services during construction for items designed during Modification No. 1 & 2.

This project is located in the 68 - Dublin Road Corridor area.

1.1 Amount of additional funds to be expended: $142,213.34
Original Agreement Amount: $ 299,029.61 (EL016759)
Modification No. 1: $ 806,338.79 (PO067574)
Modification No. 2: $ 232,284.34 (PO188735)
Modification No. 3 (current): $ 142,213.34
Total (Orig. + Mods 1-3) $1,479,866.08

1.2. Reasons additional goods/services could not be foreseen:
Contract Modification No. 3 (current) is the result of additional engineering services during construction such as time spent responding to RFIs, attending meetings, facilitating alternative solutions, etc. due to the nature of the existing unsuitable soils and existing utilities conflicts encountered on site.

1.3. Reason other procurement processes a...

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