Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with General Temperature Control for the Fairwood Facility HVAC Unit 19 Replacement SCP 10FW, 650265-100109. This is a contract for the complete HVAC removal and replacement of the Fairwood Facility HVAC #19 unit and the Surveillance Lab HVAC Unit #28. Work under this project consists of replacement of the Fairwood Facility HVAC Unit 19 and the Fairwood Surveillance Lab HVAC Unit 28, and other such work as may be necessary to complete the contract, in accordance with the drawings, technical specifications, and City of Columbus Construction and Material Specifications as set forth in this Invitation For Bid
(IFB).
Planning area: 59 Southwest
PROJECT TIMELINE: All work shall be substantially complete within 400 (four hundred) calendar days of the Notice to Proceed, with final completion to occur within 430 (four hundred thirty) calendar days.
PROCUREMENT INFORMATION: The Division advertised for competitive bids submission for the subject services on the City's Vendor Services website and in the City Bulletin in accordance with the overall provisions of Chapter 329 of the Columbus City Code. The Division of Sewerage and Drainage received one (1) bid on September 8, 2021 from the following company:
Name C.C. No. Exp. Date Vendor # City/State Status
General Temperature Control, Inc. 31-1201236 09/30/2022 004830 Canal Winchester OH MAJ
General Temperature Control. was awarded the project based on the Bid Tabulation and Quality Factor Form evaluation process results.
EMERGENCY DESIGNATION is not requested for this project.
CONTRACT COMPLIANCE NO: 31-1201236 | Exp. 09/30/2022 | MAJ | Vendor # 004830
ECONOMIC / ENVIRONMENTAL IMPACT: Many of the HVAC & air purification units are approaching the end of their useful life and are becoming increasingly difficult to repair and maintain. A DOSD replacement program was developed under CIP 650265-100100. Replacement of failing HVAC & air purification units will provide proper environmental controls for essential process equipment, electrical equipment, furnishings, structures and documents. The replacement units will help to extend the useful life of the building and all equipment inside and inhibit deterioration.
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FISCAL IMPACT: This legislation authorizes the transfer within of $841,300.00 and expenditure of up to $841,300.00, which includes $2,000.00 for Prevailing Wage fees from the Sanitary Sewer General Obligation Bond Fund 6109 and amends the 2020 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with General Temperature Control for the Fairwood Facility HVAC Unit 19 Replacement project; to authorize the transfer within of $841,300.00 and the expenditure of up to $841,300.00 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2020 Capital Improvements Budget. ($841,300.00)
Body
WHEREAS, the Division of Sewerage and Drainage advertised for competitive bids for roof removal and replacement for the Fairwood Facility HVAC Unit 19 Replacement Project, 650265-100109, one (1) bid was received; and
WHEREAS, it was determined that General Temperature Control should be awarded the project based on the results of the Bid Tabulation and Quality Factor Form evaluation; and
WHEREAS, it is necessary to authorize the transfer within of $841,300.00 and the expenditure of up to $841,300.00 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109; and
WHEREAS, $2,000.00 of the project cost is for Prevailing Wage Services to the Department of Public Service; and
WHEREAS, it is necessary to authorize the amendment to the 2020 Capital Improvements Budget to provide sufficient budget authority; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director to enter into a construction contract with General Temperature Control, for the Fairwood Facility HVAC Unit 19 Replacement Project, 650265-100109; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Utilities is hereby authorized to enter into a construction contract with General Temperature Control, 970 W. Walnut St. Canal Winchester, OH 43110 for the Fairwood Facility HAC Unit 19 Replacement project, 650265-100109, in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That the transfer of $841,300.00 is hereby authorized in the Sanitary Sewer General Obligation Bond Fund 6109 per the accounting codes attached to this ordinance.
SECTION 3. That the expenditure of up to $839,300.00, or as may be needed, for the construction contract with 2K General Company, plus $2,000.00 for Prevailing Wage fees to the Department of Public Service, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2020 Capital Improvements Budget is hereby amended per the accounting codes attached to this ordinance.
SECTION 5. That the said firm, General Temperature Control shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts of contract modifications associated with this ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.