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File #: 2456-2021    Version: 1
Type: Ordinance Status: Passed
File created: 9/20/2021 In control: Public Service & Transportation Committee
On agenda: 10/11/2021 Final action: 10/13/2021
Title: To authorize the Director of Finance and Management to enter into contracts with Utility Truck Equipment, Inc. for the purchase of one splicing utility truck; to waive the competitive bidding provisions of City Code Chapter 329; to authorize the expenditure of up to $299,699.00 from the Municipal Motor Vehicle Tax Fund to purchase the truck; and to declare an emergency. ($299,699.00)
Attachments: 1. ORD 2456-2021 - Financials.pdf, 2. ORD 2456-2021 Waiver Form.pdf
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to enter into a contract and issue purchase orders as needed with Utility Truck Equipment, Inc. for the purchase of one 37-foot Intelligent Transportation System (ITS) splicing utility truck. This purchase will be made for the Department of Public Service, Division of Traffic Management.

The Division of Traffic Management will use the equipment to maintain the Intelligent Transportation System infrastructure (ITS) throughout the City of Columbus and will provide the proper workspace for traffic fiber optic cable splicing. The City of Columbus, Fleet Management Division, approved the purchase of this equipment to replace equipment that has reached the end of its useful life.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ019383) through Vendor Services. The City received one bid on August 19, 2021 that did not fully meet the specifications for the truck due to differing placement of electric outlets on the equipment. Although the equipment proposed did not meet the listed specification, the division was satisfied with the equipment and the placement of electrical outlets as proposed, and it was tabulated as follows:

Company Name Bid Amount City/State Majority/MBE/FBE
Utility Truck Equipment, Inc. $299,699.00 Circleville, OH Majority

The Department of Public Service, Division of Traffic Management is requesting to waive bidding provisions of City Code Chapter 329, to accept the ITS splicing utility vehicle as bid, to enter directly into contract with Utility Truck Equipment, Inc., and to establish a purchase order with Utility Truck Equipment, Inc. to purchase the ITS splicing utility vehicle.

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against U...

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