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File #: 2467-2021    Version: 1
Type: Ordinance Status: Passed
File created: 9/22/2021 In control: Finance Committee
On agenda: 10/18/2021 Final action: 10/21/2021
Title: To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for auto body repair services for the Fleet Management Division per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $100,000.00 from the Fleet Management Operating Fund. ($100,000.00)
Attachments: 1. Ord 2467-2021 Legislation Template
Explanation

Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with appropriate Universal Term Contracts for auto body repair services, on behalf of the Fleet Management Division, in order to repair and service City vehicles. Purchase orders will be issued as needed from Universal Term Contracts previously established by the Purchasing Office.

Keens Body Shop, Inc. - EIN# 31-0854439, CC#: 310854439, Vendor# 004390 - PA005292 exp. 6/30/2023

During 2021, the Fleet Management Division is budgeted to spend $2.2 million for services to keep the City's fleet of approximately 6,000 vehicles in operation. Fleet Management processes over 40,000 work orders annually for all City vehicles and equipment.

Fiscal Impact: This ordinance authorizes an expenditure of $100,000 from the Fleet Management Operating Fund from previously established Universal Term Contracts for auto body repair services related to City vehicles. In 2020, the Fleet Management Division expended $355,778 for auto body repair. In 2019, $420,000 was expended.

Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for auto body repair services for the Fleet Management Division per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $100,000.00 from the Fleet Management Operating Fund. ($100,000.00)

Body
WHEREAS, various Universal Term Contracts (UTC) have been established through the formal competitive bidding process of the Purchasing Office for auto body repair services; and

WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase auto body repair services for motorized equipment and vehicles operated by the Ci...

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