Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTC) for the option to purchase Structural Firefighting Gloves with Mini Wing USA, Phoenix Safety Outfitters LLC, and Fire Safety Services, Inc. The Division of Fire uses these contracts to provide Structural Firefighting Gloves as needed. Structural Firefighting Gloves provide protection for Firefighters’ hands in hazardous situations. The term of the proposed option contracts would be approximately three (3) years, expiring September 30, 2024, with the option to renew for two (2) additional one (1) year periods. The Purchasing Office opened formal bids on September 16, 2021. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ019610). Four (4) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Mini Wing USA, CC #034131, expires 09/21/2023, Line 10, $1.00
Phoenix Safety Outfitters, LLC. CC #007915, expires 09/20/2023, Line 20 and Line 30, $1.00
Fire Safety Services, Inc., CC #006498, expires 09/14/2023, Line 40, $1.00
Total Estimated Annual Expenditure: $150,000.00, Division of Fire.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance to ensure a reliable supply of Structural Firefighting Gloves for the Division of Fire.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001670. Division of Fire will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into three (3) contracts for the option to purchase Structural Firefighting Gloves UTC with Mini Wing USA, Phoenix Safety Outfitters LLC, and Fire Safety Services, Inc., to authorize the expenditure of $3.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($3.00).
Body
WHEREAS, the Structural Firefighting Gloves UTC will provide Firefighters with Structural Firefighting Gloves; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 16, 2021 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is immediately necessary to authorize the Finance and Management Director to enter into three (3) Universal Term Contracts for the option to purchase Structural Firefighting Gloves to ensure a reliable supply of this equipment, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase of Structural Firefighting Gloves in accordance with Request for Quotation RFQ019610 for a term of approximately three (3) years, expiring September 30, 2024, with the option to renew for two (2) additional one (1) year periods, as follows:
Mini Wing USA, Line 10, $1.00
Phoenix Safety Outfitters, LLC. Line 20 and Line 30, $1.00
Fire Safety Services, Inc., Line 40, $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.