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File #: 2484-2021    Version: 1
Type: Ordinance Status: Passed
File created: 9/23/2021 In control: Finance Committee
On agenda: 10/11/2021 Final action: 10/13/2021
Title: To authorize the Finance and Management Director to enter into a contract for the option to purchase Voice, Video, and Data, Cabling Hardware, and Services with E2 Optics; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($1.00).
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Voice, Video, and Data, Cabling Hardware, and Services with E2 Optics. The Department of Technology is the primary user for voice, video, and data services. Cabling hardware, and Services are used to maintain, relocate and repair interior network cabling. The term of the proposed option contract would be approximately three (3) years, expiring October 31, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 2, 2021. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ019419. Two bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

E2 Optics, CC# 030330 expires 9/23/2023, All Items, $1.00
Total Estimated Annual Expenditure: $50,000, Department of Technology, the primary user

Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because these parts and services are vital to maintaining computers networks throughout the City.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670. Department of Technology will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize the Fina...

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