header-left
Share to Facebook Share to Twitter Bookmark and Share
File #: 2509-2021    Version: 1
Type: Ordinance Status: Passed
File created: 9/27/2021 In control: Technology Committee
On agenda: 10/11/2021 Final action: 10/13/2021
Title: To authorize the Director of the Department of Technology to enter into contract with Softchoice LLC for Cisco SmartNet maintenance services, to authorize the expenditure of $236,597.59 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($236,597.59)
Attachments: 1. 2509-2021EXP, 2. 2021 Smartnet Maintenance and Suppot Bid Specifications, 3. RFQ0193686 - SOFTCHOICE - AwardLetter
Explanation
This legislation authorizes the Director of the Department of Technology (DoT) to enter into contract with Softchoice LLC for Cisco SmartNet maintenance services to support citywide Metronet hardware. The Metronet is a critical component of the computing infrastructure of the city. SmartNet supports data transfer needs for imaging applications as well as other city applications such as e-mail, CUBS (utility billing), purchasing/procurement/accounting systems, payroll/personnel, VOIP telephone service, WiFi access, and geographic information systems (GIS).

There were five (5) responses to RFQ (request for quotation) RFQ019686, which opened on September, 17, 2021. The respondents were as follows:

OFFEROR RESPONSE
ITSAAVY Non-responsive
SOFTCHOICE $236,597.59
CDW-G $240,445.39
BROWN Non-responsive
GOVCONNECTION Non-responsive

DoT is recommending that this contract be awarded to Softchoice LLC for $236,597.59, being the lowest responsive bid. The term of the contract will be one-year, beginning on September 20th 2021 and ending on September 19th 2022. This contract is not subject to automatic renewal, however upon mutual agreement and authorized appropriation, it may be renewed for 3-additional one-year terms

This ordinance also authorizes the expenditure of $236,597.59 for the above-described purpose.

EMERGENCY DESIGNATION
Emergency action is requested to avoid disruptions to the above-described systems.

FISCAL IMPACT:
Funding for this contract is budgeted and is available within the Department of Technology, Information Services Division, Information Services Operating Fund and other fund agencies' direct charge budgets within DoT.

CONTRACT COMPLIANCE NUMBER:
Vendor Name: Softchoice
Vendor #: 022312
CC#: 13-3827773 Exp. Date: 1/14/2022

Title
To authorize the Director of the Department of Technology to enter into contract with Softchoice LLC for Cisco SmartNet maintenance services, to authorize the expenditure of $...

Click here for full text