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File #: 2520-2021    Version: 1
Type: Ordinance Status: Passed
File created: 9/28/2021 In control: Public Safety Committee
On agenda: 10/11/2021 Final action: 10/13/2021
Title: To authorize the Finance and Management Director to enter into a contract for the option to purchase Thermal Cameras and Truck Mounted Chargers with All-American Fire Equipment, Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($1.00).
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish one (1) Universal Term Contract (UTC) for the option to purchase Thermal Image Cameras with All-American Fire Equipment, Inc. This contract provides the Division of Fire with Thermal Cameras and Truck Mounted Chargers. The cameras translate heat energy into visible light to analyze objects in a fire. The term of the proposed option contract would be approximately two (2) years, expiring December 31, 2023 with the option to renew for one (1) additional one (1) year period. The Purchasing Office opened formal bids on September 23, 2021. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ019656). Two (2) bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

All-American Fire Equipment, Inc., CC #005226, expires 09/22/2023, All Items, $1.00

Total Estimated Annual Expenditure: $60,000.00, Division of Fire.

Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance to ensure a reliable supply of Thermal Image Cameras and Truck Mounted Chargers for use by the Division of Fire.

This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670. Division of Fire will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


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