Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Fire Helmets, Accessories and Replacement Parts with Fire Safety Services, Inc. This contract will provide the Division of Fire with Fire Helmets, Accessories and Replacement Parts. Fire Helmets, Accessories and Replacement Parts protect Firefighters’ heads and neck from hazards. The term of the proposed option contract would be approximately three (3) years, expiring September 30, 2024 with the option to renew for two (2) additional one (1) year periods. The Purchasing Office opened formal bids on September 23, 2021. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ019671). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Fire Safety Services, Inc., CC #006498, expires 09/14/2023, All Items, $1.00
Total Estimated Annual Expenditure: $45,000.00, Division of Fire.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance to ensure a reliable supply of Fire Helmets, Accessories and Replacement Parts for use by the Division of Fire.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670. Division of Fire will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Fire Helmets, Accessories and Replacement Parts with Fire Safety Services, Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($1.00).
Body
WHEREAS, the Fire Helmets UTC will provide for the purchase of Fire Helmets, Accessories and Replacement Parts used by the Division of Fire; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 23, 2021 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Fire Helmets, Accessories and Replacement Parts to ensure a reliable supply of equipment, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase of Fire Helmets, Accessories and Replacement Parts in accordance with Request for Quotation RFQ019671 for a term of approximately three (3) years, expiring September 30, 2024, with the option to renew for two (2) additional one (1) year periods, as follows:
Fire Safety Services, Inc., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.