Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contracts with DaNite Sign Company and Laird Plastics for the Main Park Sign Replacement Project. The DaNite Sign Company contract amount is $48,000.00 and the Laird Plastics contract amount is $30,037.12, for a total of $78,037.12 being authorized by this ordinance.
The Recreation and Parks Department has over 400 sites, including parks and facilities combined, and most of these locations have main park entry signs greeting residents into the parks and facilities. Main park entry signs serve an important role in strengthening the identity of the Columbus Recreation and Parks Department (CRPD) and in helping residents locate parks and facilities. The Operations and Maintenance Section of the Department has identified 32 signs that are in critical need of replacement due to various types of damage and/or expired service life. Additionally, a majority of existing main park signs do not include an identifiable address, presenting an issue for emergency situations. The purpose of this project is to procure raw sign material from Laird Plastics and to enter into contract with DaNite Sign Company for services to replace damaged and worn signs. All new signs replaced will include park and facility addresses.
Vendor Bid/Proposal Submissions (ODI designation status):
Sign Replacement Services:
Proposals were advertised through Vendor Services, in accordance with City Code Section 329, on April 23, 2021 and received by the Recreation and Parks Department on June 22, 2021. This project was also picked up by various local and regional plan rooms and distributed to their membership. The base bid information shown below was a bid price based off sample work solely used to determine the lowest bid for this project. Each vendor completed a unit cost spreadsheet to be used to fulfill task orders for sign replacement once the contract has been issued. Bids were received from the following companies:
DaNite Sign Company (MAJ): $7,695.00
Custom Sign & Design (MAJ): $9,650.00
MP Dory (MAJ): $17,950.00
After reviewing the bids that were submitted, it was determined that DaNite Sign Company was the lowest and most responsive bidder. DaNite Sign Company and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Raw Sign Material:
Bids were advertised through Vendor Services, in accordance with City Code Section 329 via RFQ019239, on July 15, 2021 and received by the Finance and Management Department on July 28, 2021.
Laird Plastics Inc. (MAJ): $30,037.12
Custom Sign & Design (MAJ): $44,992.00
Tarazi LLC (MAJ): $82,432.00
After reviewing the bids that were submitted, it was determined that Laird Plastics was the lowest and most responsive bidder that did meet specifications.
Principal Parties:
DaNite Sign Company
1640 Harmon Ave, Columbus, OH, 43223
614-444-333 Ext.: 216
Contract Compliance Number, Tax ID: 002078, 26-0309868
Contract Compliance Expiration Date: July 1, 2023
Laird Plastics
2220 International Street, Columbus, OH 43228
Jordyn Kadoves-Johnsen 614-272-0777
Contract Compliance Number, Tax ID: 032660, 11-2578749
Contract Compliance Expiration Date: Pending
Emergency Justification: Emergency action is requested so that the service provider may complete sign replacements before winter of 2021.
Benefits to the Public: Main park entry signs serve an important role in strengthening the Columbus Recreation and Parks Department’s identity and in helping residents locate parks and facilities. Main park signs are often the first amenity that residents see when entering a park and set the tone for the experience the resident can expect. Main park signs that are warped, faded, and/or damaged do not set the best tone for a park user’s experience. Replacing critically damaged signs with new signs containing the location’s address will also enhance park user’s ability to communicate that information with other residents and/or emergency service providers.
Community Input/Issues: Community members have shared main park sign concerns and replacement requests through 311 calls and through other forms of communication. The Operations and Maintenance Section has also visually inspected all main park signs and have prioritized the top 32 signs that are in most need of replacement.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project supports the department’s Master Plan by removing access and circulation barriers to city parks by improving main park sign design to include addresses. It also improve overall maintenance, safety, and design standards.
Fiscal Impact: $78,037.12 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract
Title
To authorize the Director of Recreation and Parks to enter into contracts with DaNite Sign Company and Laird Plastics for the Main Park Sign Replacement Project; to authorize the transfer of $78,037.12 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2020 Capital Improvements Budget; to authorize the expenditure of $78,037.12 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($78,037.12)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contracts with DaNite Sign Company and Laird Plastics for the Main Park Sign Replacement Project; and
WHEREAS, it is necessary to authorize the transfer of $78,037.12 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2020 Capital Improvements Budget Ordinance 2521-2020 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $78,037.12 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contracts with DaNite Sign Company and Laird Plastics so that the service provider may complete sign replacements before winter of 2021, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contracts with DaNite Sign Company and Laird Plastics for the Main Park Sign Replacement Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $78,037.12 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2020 Capital Improvements Budget Ordinance 2521-2020 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P511000-100000; Renovation - Misc. (SIT Supported) / $596,914 / ($78,037) / $518,877
Fund 7702; P511034-100000; Main Park Sign Replacement (SIT Supported) / $0 / $78,037 / $78,037
SECTION 7. For the purpose stated in Section 1, the expenditure of $78,037.12 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.