Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into contract with iVideo Technologies, LLC for the procurement and installation of video switcher, graphic generator and video server equipment in the City of Columbus, CTV's studio control room, at a cost of $266,281.25. This cost includes $10,000.00 in contingency funds to cover unanticipated needs and/or circumstances. First year expenditure includes one-time purchase of hardware and associated equipment, installation services, extended warranties, and three (3) year maintenance and support for various equipment being purchased. Subject to mutual agreement and approval of proper city authorities, hardware and software maintenance and support is available for another two (2) years for various equipment under this contract. The coverage term period will be one year from the date of a purchase order confirmed/certified by the Columbus City Auditor’s office. The total amount of funding being requested under the authority of this ordinance is $266,281.25.
Currently the City uses Ross Vision switcher, which is at end of life, Ross Xpression graphic system and Soft Metal Server which are no longer being supported. The equipment upgrade will allow CTV to have greater flexibility to add new remote video sources, including proposed remote cameras in different city facilities as well as WebEx calls, into our system and routing video signals to different parts of Columbus City Hall.
The Department of Technology procured this equipment and service in 2021 through formal bid RFQ0018744. Three (3) vendors responded to the RFP. The three (3) responses, Force.Tech, Magnasync Filmtools and iVideo Technologies, LLC, were reviewed and scored by the RFP Committee, with iVideo Technologies, LLC receiving the highest score for being the lowest and most responsive bid (please see attached award letter for CTV Control Room).
This ordinance also authorizes the transfer ...
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