Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services agreement with AECOM Technical Services (fka URS Corporation - Ohio) for the Parsons Avenue Water Plant (PAWP) Concept Plan Update Project, Capital Improvements Project No. 690539-100000, Division of Water Contract No. 2060.
This project will update the current PAWP Concept Plan document and evaluate activities within the general vicinity of the PAWP Wellfield. It will also include evaluation of the proposed wellfield expansion site in Pickaway County, locating potential new well sites in Franklin County, and examining the benefits and risks of using the City’s current wells versus becoming a surface water plant.
Property acquisition efforts have been challenging due to market conditions and a lack of willing sellers. As a result, the DOW’s property search activities have been taking longer than originally anticipated, which has extended the time frame for needing support from this consultant team. A modification to the contract is needed to extend the contract through July 2023 to allow it to support ongoing property acquisition efforts.
Work under this contract modification will include well site evaluation services, which may include developing figures and other information to support City discussions with land owners, groundwater modeling, geotechnical investigations, installation of monitoring wells, water quality sampling and testing, and well pump testing.
Community Planning Area: “99 - Citywide”
This Ordinance will also authorize the renewal of past, present, and future contracts and purchase orders with URS Corporation - Ohio, FID #34-0939859 to AECOM Technical Services, Inc., FID #95-2661922.
1.1 Amount of additional funds to be expended: $500,000.00
Original Contract Amount: $ 897,900.00 (EL016521)
Mod. 1 (current): $ 500,000.00
Total (Orig. + Mod. 1): $1,397,900.00
1.2. Reason other procurement processes are not used:
This consultant team has unique knowledge of the groundwater conditions in the area of interest, which allows them to provide support to the City in an expedited manner. The DOW has property acquisition efforts underway the require consultant support. Bidding this out could interrupt the City’s property acquisition efforts and potentially cause the City to miss out on an opportunity to purchase needed property.
1.3. How cost of modification was determined:
The consultant prepared an estimated scope and fee that was based on other similar work recently completely. The City PM reviewed the scope and fee and worked with the consultant to refine as needed.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This project is necessary to prepare for anticipated water demands in the Parsons Avenue Water Plant (PAWP) service area and to help the City replace well supply that will be lost to mining activities. The PAWP is an essential and integral component in the Columbus area water supply and treatment infrastructure. Adequate supply of water is essential to economic growth and development. Community outreach is not expected to be needed, but will be conducted if necessary.
3. CONTRACT COMPLIANCE INFO: 95-2661922, expires 7/22/22, MAJ, DAX No. 10897
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against AECOM Technical Services.
4. FUTURE MODIFICATION(S): N/A
5. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2020 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with AECOM Technical Services for the Parsons Avenue Water Plant Concept Plan Update; for the Division of Water; authorize the City Auditor to renew past, present, and future contracts and purchase orders with URS Corporation - Ohio to AECOM Technical Services, Inc.; to authorize a transfer and expenditure up to $500,000.00 within the Water General Obligations Bond Fund; and to amend the 2020 Capital Improvements. ($500,000.00)
Body
WHEREAS, contract No. EL016521 was authorized by Ordinance No. 2220-2014, passed November 3, 2014, was executed on December 10, 2014, and approved by the City Attorney on December 12, 2014, for the Parsons Avenue Water Plant (PAWP) Concept Plan Update; and
WHEREAS, it is necessary to authorize the City Auditor to renew past, present, and future contracts and purchase orders with URS Corporation - Ohio, FID #34-0939859 to AECOM Technical Services, Inc., FID #95-2661922;
WHEREAS, contract Modification No. 1 (current) is needed to extend the contract through July 2023 and to provide funding for well site evaluation services, groundwater modeling, geotechnical investigations, installation of monitoring wells, water quality sampling and testing, and well pump testing; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with AECOM Technical Services for the PAWP Concept Plan Update; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund - Fund No. 6006, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with AECOM Technical Services for the PAWP Concept Plan Update, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional engineering services agreement with AECOM Technical Services (FID #95-2661922), 277 West Nationwide Boulevard, Columbus, OH 43215, for the PAWP Concept Plan Update, in an amount up to $500,000.00.
SECTION 2. That this modification is in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That the transfer of $500,000.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2020 Capital Improvements Budget is hereby amended in Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 5. That an expenditure of $500,000, or so much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.