Explanation
BACKGROUND: To authorize the Director of Public Utilities to enter into an Indefinite Quantity Contract with Chaltron Systems Inc. for the annual service, repair and maintenance of Compressed Natural Gas (CNG) alarm and detection systems for the Division of Water, Building Maintenance.
The Department of Public Utilities solicited competitive bids for the annual service, repair and maintenance of Compressed Natural Gas (CNG) alarm and detection systems in accordance with the relevant provisions of Section 329 (RFQ019041). Five-hundred and thirty-nine vendors (539) vendors solicited. One (MAJ) bid was received and opened on August 25, 2021. The bid from Chaltron Systems Inc. was determined to be the only, responsive, responsible and best bidder.
Therefore, the Department of Public Utilities recommends an Indefinite Quantity Agreement Contract be awarded to Chaltron Systems Inc. to be used on an as needed basis. This Contract will remain in force for a period of three (3) years (expiring August 31, 2024) with the option to renew for one (1) additional year upon mutual agreement between the parties, availability of budgeted funds, and approval by City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
SUPPLIER: Chaltron System Inc. Vendor #006662 CC#34-1427264 expires 8/19/23 Majority Status
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $54,000.00 is budgeted and needed for this purchase.
$0.00 was spent in 2020
$0.00 was spent in 2019
Title
To authorize the Director of Public Utilities to enter into an Indefinite Quantity Contract with Chaltron Systems Inc. for the annual service, repair and maintenance of Compressed Natural Gas (CNG) alarm and detection systems for the Division of Water; and to authorize the expenditure of $54,000.00 from the Water Operating Fund. ($54,000.00)
Body
WHEREAS, the Department of Public Utilities entered into an Indefinite Quantity Contract for the annual service, repair and maintenance of Compressed Natural Gas (CNG) alarm and detection systems in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ019041, Chaltron Systems Inc., being the only responsive, responsible and best bidder; and
WHEREAS, one bid was received and opened by the Director of Public Utilities on August 25, 2021, RFQ019041; and
WHEREAS, this contract will be in effect from the date of execution and, upon mutual agreement of the parties, availability of funds, and approval by the Columbus City Council, this contract can be renewed for one (1) additional year, and
WHEREAS, this ordinance authorizes the expenditure of $54,000.00, or so much thereof as may be needed, for the annual service, repair and maintenance of Compressed Natural Gas (CNG) alarm and detection systems for the Division of Water; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into an Indefinite Quantity Agreement with Chaltron Systems Inc. for the annual service, repair and maintenance of Compressed Natural Gas (CNG) alarm and detection systems; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into an Indefinite Quantity Agreement for the annual service, repair and maintenance of Compressed Natural Gas (CNG) alarm and detection with Chaltron Systems Inc., per the terms and conditions of RFQ019041 on file in the Department of Public Utilities.
SECTION 2. That this agreement will be in effect from the date of execution to and including August 31, 2024, and, upon mutual agreement, funds availability, and approval by the Columbus City Council this contract allows for a one (1) year renewal.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the expenditure of $54,000.00 or so much thereof as may be needed, be and is hereby authorized in Fund 6000 (Water Operating) $26,445.00 in object class 03 Services and $27,555 in object class 02 Supplies and Materials per the accounting codes in the attachment to this ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.