Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for automotive preventative maintenance services on behalf of the Fleet Management Division, in order to maintain City vehicles. These purchase orders will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office.
Valvoline LLC, CC# 61-1782197, Vendor# 019406 PA004801 - Auto PM Services UTC - expires 9/30/22
Fiscal Impact: This ordinance authorizes an expenditure of $60,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for automotive preventative maintenance services related to City vehicles. In 2020, the Fleet Management Division expended $91,000 for preventative maintenance services. In 2019 the Fleet Management Division expended $108,000.
Title
To authorize the Finance and Management Director to establish various purchase orders for automotive preventative maintenance services on behalf of the Fleet Management Division, per the terms and conditions of various previously established Universal Term Contracts; to authorize the expenditure of $60,000.00 from the Fleet Management Operating Fund. ($60,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase automotive preventative maintenance services for vehicles operated by the City; and
WHEREAS, Valvoline LLC successfully bid and was awarded contract PA004801 - Auto PM Services UTC, expires 9/30/22; and
WHEREAS, funding for this purchase is budgeted and available within the Fleet Management Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director to establish various purchase orders for automotive preventative maintenance services on behalf of the Fleet Management Division; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division, per the terms and conditions of established Universal Term Contracts for vehicle fuel and fueling services, as follows:
Valvoline LLC, CC# 61-1782197, Vendor# 019406 PA004801 - Auto PM Services UTC - expires 9/30/22
SECTION 2. That the expenditure of $60,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 02 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2532-2021 Legislation Template.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.