Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to enter into contract and issue purchase orders as needed with ATMAX Equipment Co. for the purchase of one (1) boom mower unit. This purchase will be made for the Department of Public Service, Division of Infrastructure Management.
The Division of Infrastructure Management will use this mower to maintain public right of way. The City of Columbus, Fleet Management Division, approved the purchase.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ019591) through Vendor Services. The City received one bid for the boom mower unit on September 16, 2021 and they were tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
ATMAX Equipment Co $270,110.00 Tampa, FL Majority
The award is to be made to ATMAX Equipment Co. the lowest responsive and responsible and best bidder for the boom mower unit for their bid of $270,110.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against ATMAX Equipment Co.
2. CONTRACT COMPLIANCE
The contract compliance number for ATMAX Equipment Co is CC034490and expires on 1/22/2023.
3. FISCAL IMPACT
Funds are available and appropriated for this purchase within the Municipal Motor Vehicle Tax Fund.
4. EMERGENCY DESIGNATION
The department requests emergency designation for this ordinance so this equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the right of way management program.
Title
To authorize the Director of Finance and Management to enter into contract with ATMAX Equipment Co for the purchase of a boom mower unit; to authorize the expenditure of up to $270,110.00 from the Municipal Motor Vehicle Tax Fund to purchase the equipment; and to declare an emergency. ($270,110.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, needs to purchase one boom mower unit to maintain the right of way across the City of Columbus; and
WHEREAS, this purchase has been approved by the City’s Fleet Management Division; and
WHEREAS, the Purchasing Office received formal bids on September 16, 2021 for one boom mower unit for the Division of Infrastructure Management; and
WHEREAS, ATMAX Equipment Co submitted a bid in the amount of $270,110.00 for one boom mower unit; and
WHEREAS, it is necessary to issue purchase orders to ATMAX Equipment Co in accordance with the terms, conditions, and specifications of Solicitation Number RFQ019591 on file in the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Finance and Management Director to enter into contracts with ATMAX Equipment Co. so this equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the City’s right of way management program, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish contracts with and issue purchase orders to ATMAX Equipment Co. for the purchase of one boom mower unit.
SECTION 2. That the expenditure of $270,110.00, or so much thereof as may be needed, is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.