Explanation
Background:
This legislation authorizes the Auditor to transfer and appropriate an additional $12,285.31 in cash match from General Fund to project account G242004 for VOCA award 2021-VOCA-133900039.
When the G242004 project account was set up, the cash match transferred and appropriated was 20% of the VOCA award amount and not 20% of the total project cost. While the total required cash match was spent during the project period, only $49,141.31 of the $61,426.62 match was transferred and appropriated to the project account through Ord 2406-2020. This legislation will transfer and appropriate the balance of the required cash match ($12,285.31) to project account G242004.
Grant Period: 10/01/20 - 09/30/21 Org Legislation (2406-2020) Actual Budget
State Share VOCA (2021-VOCA-133900039): $245,706.54 $245,706.54
Matching Funds (2021-VOCA-133900039): $49,141.31 $61,426.62 Balance of cash match needed to make 20% = $12,285.31
Total Grant Project: $294,847.85 $307,133.16
Fiscal Impact:
To satisfy the 20% city cash match ($61,426.62) for VOCA award 2021-VOCA-133900039, $12,285.31 in General Funds must be transferred and appropriated to project account G242004.
Matching funds are included in the City Attorney 2021 General Fund budget.
Emergency Action:
Emergency action is requested to ensure the full cash match requirement is appropriated to the project account.
Title
To authorize the City Auditor to transfer matching funds in the amount of $12,285.31 from City Attorney General Fund to the general government grant fund; to authorize the appropriation of $12,285.31 in the general government grant fund to VOCA project G242004 and to declare an emergency. ($12,285.31)
Body
WHEREAS, the Ohio Attorney General has awarded the Columbus City Attorney's Office grant funding in the amount of $307,133.16 to support victim advocacy services;
WHEREAS, the term of the grant is for the period October 1, 2020 through September 30, 2021; and
WHEREAS, grant acceptance requires matching funds in the amount of $61,426.62; and
WHEREAS, Ord 2406-2020 transferred $49,141.31 of the required matching funds to the grant project account; and
WHEREAS, the City Attorney now requests the Auditor to transfer and appropriate an additional $12,285.31 in cash match to the project fund to fully satisfy cash match requirement; and
WHEREAS, an emergency exists in the usual daily operation of the City Attorney's Office in that it is immediately necessary to transfer and appropriate the matching funds to ensure the full cash match requirement is appropriated to the project account, all for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $12,285.31 in city match dollars is hereby authorized transferred from General Fund to transfer out account, object class 10 in Fund 1000 City Attorney General Operating, Department 24, then to Fund 2220 General Government Grants.
SECTION 2. That city match in the amount of $12,285.31 is appropriated, to Fund 2220 General Government Grants.
SECTION 3. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That from the unappropriated monies in the General Government Grants Fund number 2220, and from all monies estimated to come into said Fund from any and all sources during the grant period, the sum of $12,285.31 is hereby appropriated to the Columbus City Attorney, Department 24 according to the attached accounting document.
SECTION 5. That at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.