Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to modify past, present and future contracts and purchase orders with ESEC Corp., dba Columbus Peterbilt. ESEC Corp., dba Columbus Peterbilt has been acquired by Ohio Machinery Co., dba Ohio Peterbilt, anticipated to be effective October 30, 2021. This ordinance authorizes the assignment of all past, present and future business done by the City of Columbus from ESEC Corp., dba Columbus Peterbilt FID #34-1285858 to Ohio Machinery Co., dba Ohio Peterbilt, FID 34-0672363.
No additional funds are necessary to modify the option contracts as requested. There is no change in the type of products being procured and the original contract was formally bid. The original terms and conditions remain in effect.
EMERGENCY DESIGNATION: The Department of Finance and Management respectfully requests this legislation be considered an emergency in order to maintain an uninterrupted supply of Heavy Duty Specialty Services, OEM Truck Parts, and Single and Tandem Axle CNG Dump Trucks.
FISCAL IMPACT: No additional funding is required to modify the option contracts. The Department of Finance and Management and other departments utilizing these contracts must set aside their own funding for their estimated expenditures.
Title
To authorize the Director of Finance and Management to modify past, present and future contracts and purchase orders from ESEC Corp., dba Columbus Peterbilt, to Ohio Machinery Co., dba Ohio Peterbilt and to declare an emergency.
Body
WHEREAS, the Department of Finance and Management, Purchasing Office has several option contracts and open purchase orders for Heavy Duty Specialty Services, OEM Truck Parts, Single and Tandem Axle CNG Dump Trucks, etc. for use citywide; and,
WHEREAS, ESEC Corp., dba Columbus Peterbilt has been acquired by Ohio Machinery Co., dba Ohio Peterbilt and in addition to notifying the City, Ohio Machinery Co., dba Ohio Peterbilt has agreed to honor the past, present and future contracts and agreements; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to modify all contracts and purchase orders established and in process with ESEC Corp., dba Columbus Peterbilt, in order to maintain an uninterrupted supply of services and equipment, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to modify all past, present and future contracts and purchase orders pursuant to those contracts to reflect the change from ESEC Corp., dba Columbus Peterbilt FID #34-1285858 to Ohio Machinery Co., dba Ohio Peterbilt, FID 34-0672363.
SECTION 2. That these modifications are in accordance with relevant provisions of Chapter 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.