Explanation
BACKGROUND: This ordinance authorizes purchase orders in the total amount of $50,000.00 for the purchase of SCBA parts and supplies from the existing Universal Term Contract (UTC) for the Division of Fire. The Fire Division needs to purchase SCBA parts and supplies for use in daily emergency services and emergency medical service (EMS) operations. The existing Universal Term Contracts were established by the Purchasing Office for SCBA parts and supplies with Atlantic Emergency Solutions. The daily use of SCBA parts and supplies have elevated in demand since the outbreak of COVID-19. This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with Atlantic Emergency Solutions for the purchase of these supplies for the Division of Fire.
Bid Information: A Universal Term Contract exists for these purchases: Atlantic Emergency Solutions (PA005038 / Exp. 05-30-2022).
Contract Compliance: Atlantic Emergency Solutions (#27-3187193).
Emergency Designation: Emergency action is requested as funds for SCBA supplies are needed to keep supplies stocked at adequate levels.
FISCAL IMPACT: This ordinance authorizes the expenditure of $50,000.00 from the Division of Fire's Voted Bond Fund to purchase the aforementioned SCBA parts and supplies; an amendment to the 2020 CIB and a transfer between capital projects is necessary to fund this purchase.
Title
To authorize and direct the City Auditor to transfer $50,000.00 between capital improvement projects; to authorize and direct the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with Atlantic Emergency Solutions for the purchase of SCBA, parts and supplies, for the Department of Public Safety, Division of Fire; to amend the 2020 Capital Improvement Budget; to authorize the expenditure of $50,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, there is a need for the Fire Division to purchase SCBA parts and supplies for use in daily emergency services; and,
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget and transfer funds between capital projects to accommodate these purchases; and,
WHEREAS, Universal Term Contracts established by the Purchasing Office exist for these purchases; and,
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with Atlantic Emergency Solutions, to purchase said supplies in order to maintain adequate levels of such supplies, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvement Budget is hereby amended as follows in order to provide sufficient budget authority for this ordinance.
Fund / Project / Project Name / Current / Change / Amended
Fund 7701; P340134-100000; Fire Generators (Voted Carryover) / $57,798 / $7,798 / ($50,000)
Fund 7701; P340123-100000; Fire Equipment (Voted 2016) / $0 / $50,000 / $50,000
SECTION 2. That the City Auditor is hereby authorized and directed to transfer said funds within the Safety Voted Bond Fund at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the transfer of 50,000 or so much thereof as may be needed, is hereby authorized within the Safety Voted Bond Fund 7701 per the account codes in the attachment to this ordinance.
SECTION 4. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 3 above.
SECTION 5. That the Director of Finance and Management be and is hereby authorized and directed to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements with Atlantic Emergency Solutions for the purchase of SCBA parts and supplies for the Division of Fire.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the expenditure of $50,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Safety Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.