Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with KNS Services, Inc. (KNS) for continued security camera services and equipment improvements in accordance with the sole source procurement provisions of City Code Chapter 329.The contract amount being authorized by this ordinance is $89,000.00.
KNS has provided surveillance system installation and repair for the department for many years. They also service many other city departments including Public Safety, Finance, and Public Utilities. The have established a unique relationship with the Department of Technology to provide robust service to multiple departments in the city. The City of Columbus selected the Genetec software platform years ago for all departments to utilize for their surveillance systems with the vision of aggregating these services citywide. This effort has resulted in KNS becoming the provider of these services for several departments as Genetec requires the equipment to be maintained by KNS Services to avoid a situation where multiple vendors are given security clearance to access and make changes to the system.
The Recreation and Parks Department owns 55 unique surveillance systems comprised of 508 cameras around the city. The Genetec platform provides remote viewing, access management, and organizational integration. In the past we have had several staff involved in keeping these systems monitored and repaired, in addition to the contracted help of KNS. The task has simply become too great for our staff to keep up with and we need professional help in the way of system function checks and priority service response. This contract accomplishes that by have KNS personnel do system function checks on our systems twice weekly, immediately dispatching repairs on no-functioning components of the system as they are discovered. While Recreation and Parks site managers will continue to keep an eye on their systems and report issues that arise, the new arrangement with KNS will allow for greater efficiencies. The contract will help keep and down time for security and surveillance to a minimum, making our sites safer for staff and visitors.
This contract not only gets a quicker response time for repairs, but also gains access to a 24/7 emergency response in the event of a serious crime or occurrence. If the system is having issues of recall or playback, these are frequently network and/or hardware issues that require a trained technician to pull up video history. In addition, this contract will establish a more robust par stock of cameras, digital recording units, switches, and equipment for immediate deployment and will improve our security system overall. We have had instances where delays in receiving replacement components have resulted in systems being inoperable for weeks. Having the replacement equipment available immediately will minimize these extended downtimes.
Principal Parties:
KNS Services, Inc.
8450 Rausch Drive
Plain City, OH 43064
Nathan Bladen, 614-733-3880
Contract Compliance Number, Tax ID: 005443, 31-1460220
Contract Compliance Expiration Date: March 8, 2023
Emergency Justification: Emergency action is requested to allow for the prompt execution of this contract, immediately improving the safety and surveillance of our facilities and parks.
Benefits to the Public: This contract will provide higher reliability of all of our surveillance systems to assist in minimizing crime in our facilities and parks.
Community Input/Issues: We have had hundreds of calls from citizens regarding safety in parks. This tool will assist in improving that effort.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project supports the department’s Master Plan by improving system wide security.
Fiscal Impact: $89,000.00 is budgeted and available from within the Recreation and Parks Operating Fund 2285 and Voted Bond Fund 7702 to meet the financial obligations of this contract. The service portion of this contract, in the amount of $39,000.00, will be funded with the Operating Fund 2285. The equipment to be purchased as part of this contract, in the amount of up to $50,000.00, will funded with the Voted Bond Fund 7702.
Title
To authorize the Director of Recreation and Parks to enter into contract with KNS Services, Inc. for continued security camera services and equipment improvement in accordance with the sole source procurement provisions of City Code Chapter 329; to authorize the transfer of $50,000.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2020 Capital Improvements Budget; to authorize the expenditure of $89,000.00 from the Recreation and Parks Operating Fund and Voted Bond Fund, and to declare an emergency. ($89,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with KNS Services, Inc. for continued security camera services and equipment improvements in accordance with the sole source procurement provisions of the City Code Chapter 329; and
WHEREAS, the City selected the Genetec software platform years ago for all departments to utilize for their surveillance systems and Genetec requires the equipment to be maintained by KNS Services so they are the sole source provider; and
WHEREAS, it is necessary to authorize the transfer of $50,000.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2020 Capital Improvements Budget Ordinance 2521-2020 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $89,000.00 is budgeted and available from within the Recreation and Parks Operating Fund 2285 and Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to execute this contract, immediately improving the safety and surveillance of our facilities and parks, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with KNS Services, Inc. for continued security camera services and equipment improvements in accordance with the sole source procurement provisions of the City Code Chapter 329.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $50,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2020 Capital Improvements Budget Ordinance 2521-2020 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P511000-100000; Renovation - Misc. (SIT Supported) / $646,914 / ($50,000) / $596,914
Fund 7702; P511014-100000; Security Improvements (SIT Supported) / $0 / $50,000 / $50,000
SECTION 7. For the purpose stated in Section 1, the expenditure of $89,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Operating Fund 2285 and Voted Bond Fund 7702 in object class 03 Services and 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.