Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Director of the Department of Public Utilities (DPU) to enter into an agreement with CGI Technologies and Solutions, Inc., for PragmaCAD software maintenance and support services, for the coverage term period through December 31, 2022, at a cost of $51,936.00. The PragmaCAD system provides the Department of Public Utilities with a Mobile Dispatching System which enables the Department of Public Utilities to optimize service order assignments, assign them to technicians in the field, and capture field information for immediate use. This software and system are expected to continue to make the Department more responsive to customers. The Mobile Dispatching System interfaces with the current work order system in use, known as CUBS/Banner, as well as with the AVL system.
CGI Technologies and Solutions, Inc. (CGI) is the sole source provider of the PragmaCAD source code and the Banner interface, both developed and retained by CGI, and no other party is allowed to install, modify, or support this proprietary code. Therefore, CGI is the sole provider for services (and does not utilize distributors or resellers to provide maintenance and support, or professional services for its software products) performed in relation to PragmaCAD and the Banner interface software, so this ordinance is being submitted in accordance with the provisions of the Sole Source procurement of the City of Columbus Code, Chapter 329.
This ordinance will also authorize the Director of the Department of Technology to modify and extend existing agreements with CGI Technologies and Solutions, Inc. through the extension of purchase order PO231970. There are no additional funds associated with this extension, the extension makes/allows the remaining unspent balance of funds on PO231970 available through 12/17/2022. On June 15, 2020, Ord. No. 1164-2020 authorized the Director of the Department of Technology, on behalf of the Department of Public Utilities (DPU), to enter into an agreement to upgrade DPU's PragmaCAD system from version 6.7 to version 7.0. Due to the continued circumstances and demands of the COVID-19 Pandemic, the Mobile Dispatching PragmaCAD upgrade project was delayed. All parties involved in this project (DPU, DoT and CGI Technologies and Solutions, Inc.) have agreed to pursue the extension of the current PO (PO231970) for an additional year through December 17, 2022.
FISCAL IMPACT:
This ordinance will allow for funding in the amount of $51,936.00 for PragmaCAD software maintenance and support services with CGI Technologies and Solutions, Inc Funding is available within the Department of Technology, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor Name: CGI Technologies and Solutions, Inc.; CC#/F.I/D. #: 54-0856778; Expiration Date: 07/15/2023
DAX City Vendor Acct. #: 009176
Title
To authorize the Director of the Department of Technology on behalf of the Director of the Department of Public Utilities to enter into a contract with CGI Technologies and Solutions, Inc. for PragmaCAD software maintenance and support services; in accordance with the sole source provisions of the Columbus City Code; to authorize the Director of the Department of Technology, on behalf of the Director of the Department of Public Utilities, to modify and extend existing agreements with CGI Technologies and Solutions, Inc.; and to authorize the expenditure of $51,936.00 from the Department of Technology, Information Services Operating Fund. ($51,936.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology, on behalf of the Director of the Department of Public Utilities to enter into an agreement with CGI Technologies and Solutions, Inc., for PragmaCAD software maintenance and support services, for the coverage term period through December 31, 2022, at a cost of $51,936.00; and
WHEREAS, the PragmaCAD system provides the Department of Public Utilities with a Mobile Dispatching System which enables the Department of Public Utilities to optimize service order assignments, assign them to technicians in the field, and capture field information for immediate use; and; and
WHEREAS, this ordinance will also authorize the Director of the Department of Technology to modify and extend existing agreements with CGI Technologies and Solutions, Inc. through the extension of purchase order PO231970. There are no additional funds associated with this extension, the extension makes/allows the remaining unspent balance of funds on PO231970 available through 12/17/2022; and
WHEREAS, Ord. No. 1164-2020 authorized the Director of the Department of Technology, on behalf of the Department of Public Utilities (DPU), to enter into an agreement to upgrade DPU's PragmaCAD system from version 6.7 to version 7.0. Due to the continued circumstances and demands of the COVID-19 Pandemic, the Mobile Dispatching PragmaCAD upgrade project was delayed. All parties involved in this project (DPU, DoT and CGI Technologies and Solutions, Inc.) have agreed to pursue the extension of the current PO (PO231970) for an additional year through December 17, 2022; and
WHEREAS, this contract is in accordance with the sole source provisions of the Columbus City Code, Chapter 329; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology on behalf, of the Director of the Department of Public Utilities to enter into an agreement with CGI Technologies and Solutions, Inc., to facilitate and maintain the necessary PragmaCAD software maintenance and support services, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the Director of the Department of Public Utilities be and are hereby authorized to enter into an agreement with CGI Technologies and Solutions, Inc., for PragmaCAD software maintenance and support services, for the coverage term period through December 31, 2022, at a cost of $51,936.00.
SECTION 2. That the Director of the Department of Technology, on behalf of the Director of the Department of Public utilities, be and are hereby authorized to modify and extend existing agreements with CGI Technologies and Solutions, Inc. through the extension of purchase order PO231970. There are no additional funds associated with this extension, the extension makes/allows the remaining unspent balance of funds on PO231970 available through 12/17/2022.
SECTION 3. That the expenditure of $51,936.00 or so much thereof as may be necessary is hereby authorized to be expended from (Please see attachment 2130-2021 EXP):
Dept.: 47| Div.: 47-01| Obj. Class: 03 | Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02| Section 5: IT1308 {Electricity} |Amount: $3,168.10 |
Dept.: 47| Div.: 47-01| Obj. Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3:470104| Section 4: IS02| Section 5: IT1309 {Water} |Amount: $20,151.16 |
Dept.: 47| Div.: 47-01| Obj. Class: 03 | Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02| Section 5: IT1310 {Sanitary Sewer} |Amount: $22,592.16 |
Dept.: 47| Div.: 47-01| Obj. Class: 03 | Main Account: 63946| Fund: 5100| Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02| Section 5: IT1311 {Storm Sewer} |Amount: $6,024.58 |
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this contract is being established in accordance with the sole source provisions of the Columbus City Code, Chapter 329.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.