Explanation
1. BACKGROUND
This ordinance authorizes the amendment of the Department of Public Service’s 2020 Capital Improvement Budget to align budget authority and cash related to the Vision Zero Columbus program and the Roadway - Sullivant Ave - Hague to I70 project.
Some capital improvement contracts are completed for less than the contracted amount. This is primarily due to contingency funding not being needed or the contract work being completed for less than the contracted amount. The Department of Public Service periodically closes the purchase orders and other encumbrance documents for these projects and cancels the remaining funding on them so the funding is available to use on other projects. For one of these cancellation rounds, the Department of Finance and Management designated that the cancelled funding would be used to partially fund the Department of Public Service’s capital budget request for the Vision Zero Columbus program. Vision Zero Columbus is a program focused on ending crash related fatalities and serious injuries on our streets while increasing safe, healthy, and equitable mobility for all. An ordinance is required to align budget authority and cash from the completed projects to Vision Zero Columbus.
The Department of Public Service is engaged in the Roadway - Sullivant Ave - Hague to I70 project. This project will replace and repair sidewalks, enhance pedestrian safety, repair the roadway, rehabilitate alleys, replace traffic signals and signs, add LED street lights, mitigate stormwater ponding, and also install artistic lighting at the I-70 bridge underpass. The work is being performed using existing contracts, newly bid contracts, and Department of Public Service labor funded out of the operating budget. The Department of Public Service reimburses itself for operating budget labor and existing contracts used for capital eligible work performed on projects, which to-date on this project includes: retaining wall repairs; driveway apron replacements; milling, filling, and crack sealing of roadway surfaces; sidewalk repair; installation of signage and pavement marking; and design services. An ordinance is required to move budget authority and cash to perform these reimbursements.
2. FISCAL IMPACT
There are no expenditures associated with this ordinance. It is necessary to modify the 2020 Capital Improvements Budget to match cash for cancelled encumbrance documents, to align budget authority with the proper projects, and to transfer cash and appropriation to projects where it is anticipated the cash will eventually be expended. Separate ordinances will be submitted for Council consideration and approval for expenditures of any of the funding moved by this ordinance.
3. EMERGENCY DESIGNATION
This ordinance is submitted as an emergency to allow the funding to be available as quickly as possible to allow new projects to be initiated and completed that will increase the safety of the traveling public.
Title
To amend the Department of Public Service’s 2020 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Streets and Highways Bond Fund; and to declare an emergency. ($0.00)
Body
WHEREAS, cancellations of unused funding for completed projects were performed; and
WHEREAS, the Department of Public Service has a need to fund the Vision Zero Columbus program, and
WHEREAS, the unused funds that were cancelled are now available for use on other projects; and
WHEREAS, the Department of Public Service is engaged in the Roadway - Sullivant Ave - Hague to I70 project; and
WHEREAS, contracts and labor were used for this project that need to be reimbursed with project funds; and
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget and to transfer cash and appropriation between projects within the Streets and Highways Bond Fund for these funds to be available for use and reimbursement; and
WHEREAS, an emergency exists in the usual operation of the Department of Public Service in that it is immediately necessary to authorize the Director to make said amendments and transfers as quickly as possible to allow new projects to be initiated and completed that will increase the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvements Budget authorized by ordinance 2521-2020 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P440104-100000 / Misc Economic Development (Voted Carryover) / $4,042.00 / $223,494.00 / $227,536.00 (To match cash)
7704 / P441759-100000 / SR315-Ramp 6C Removal (Voted Carryover) / $1,435.00 / $83,583.00 / $85,018.00 (To match cash)
7704 / P470042-100000 / Facilities - Accela Upgrade/Replacement (Voted Carryover) / $0.00 / $2,700.00 / $2,700.00 (To match cash)
7704 / P530053-100000 / Short North SID (Voted Carryover) / $0.00 / $125,526.00 / $125,526.00 (To match cash)
7704 / P530086-100000 / 59-03 Misc. Intersection Improvements (Voted Carryover) / $0.00 / $288,797.00 / $288,797.00 (To match cash)
7704 / P530087-100000 / ADA Ramp Project (Voted Carryover) / $0.00 / $23,504.00 / $23,504.00 (To match cash)
7704 / P530103-100000 / 59-03 Arterial Street Rehabilitation (Voted Carryover) / $0.00 / $333,122.00 / $333,122.00 (To match cash)
7704 / P530161-100000 / Roadway Improvement (Voted Carryover) / $0.00 / $90,065.00 / $90,065.00 (To match cash)
7704 / P540006-100000 / Traffic Maintenance - Commodities (Voted Carryover) / $161,050.00 / $934.00 / $161,984.00 (To match cash)
7704 / P540007-100000 / Traffic Signal Installation - General Engineering (Voted Carryover) / $9,344.00 / $8,205.00 / $17,549.00 (To match cash)
7704 / P590105-100000 / Pedestrian Safety Improvements (Voted Carryover) / $0.00 / $62,022.00 / $62,022.00 (To match cash)
7704 / P590130-100000 / 59-09 Facilities Capital Improvements (Voted Carryover) / $0.00 / $2,254.00 / $2,254.00 (To match cash)
7704 / P440104-100000 / Misc Economic Development (Voted Carryover) / $227,536.00 / ($223,494.00) / $4,042.00
7704 / P440104-100030 / Cover My Meds (Voted 2019 SIT Supported) / $1,000,000.00 / ($260,000.00) / $740,000.00
7704 / P441759-100000 / SR315-Ramp 6C Removal (Voted Carryover) $85,018.00 / ($83,583.00) / $1,435.00
7704 / P470042-100000 / Facilities - Accela Upgrade/Replacement (Voted Carryover) / $2,700.00 / ($2,700.00) / $0.00
7704 / P530053-100000 / Short North SID (Voted Carryover) / $125,526.00 / ($125,526.00) / $0.00
7704 / P530086-100000 / 59-03 Misc. Intersection Improvements (Voted Carryover) / $288,797.00 / ($288,797.00) / $0.00
7704 / P530087-100000 / ADA Ramp Project (Voted Carryover) / $23,504.00 / ($23,504.00) / $0.00
7704 / P530103-100000 / 59-03 Arterial Street Rehabilitation (Voted Carryover) / $333,122.00 / ($333,122.00) / $0.00
7704 / P530161-100000 / Roadway Improvement (Voted Carryover) / $90,065.00 / ($90,065.00) / $0.00
7704 / P540006-100000 / Traffic Maintenance - Commodities (Voted Carryover) / $161,984.00 / ($934.00) / ($161,050.00)
7704 / P540007-100000 / Traffic Signal Installation - General Engineering (Voted Carryover) / $17,549.00 / ($8,205.00) / $9,344.00
7704 / P590105-100000 / Pedestrian Safety Improvements (Voted Carryover) / $62,022.00 / ($62,022.00) / $0.00
7704 / P590130-100000 / 59-09 Facilities Capital Improvements (Voted Carryover) / $2,254.00 / ($2,254.00) / $0.00
7704 / P532000-100000 / Vision Zero - Multilingual Educational Communications Campaign (Voted Carryover) / $0.00 / $1,244,206.00 / $1,244,206.00
7704 / P532000-100000 / Vision Zero - Multilingual Educational Communications Campaign (Voted 2019 SIT Supported) / $0.00 / $260,000.00 / $260,000.00
7704 / P531034-100000 / Roadway - Sullivant Ave - Hague to I70 (Voted 2019 SIT Supported) / $7,463,186.00 / ($1,875,064.00) / $5,588,122.00
7704 / P530301-100000 / Bridge Rehabilitation (Voted 2019 SIT Supported) / $0.00 / $46,109.00 / $46,109.00
7704 / P530161-100106 / Roadway Improvements - Utility Cut and Restoration (Voted 2019 SIT Supported) / $0.00 / $240,814.00 / $240,814.00
7704 / P590105-100000 / Pedestrian Safety Improvements (Voted 2019 SIT Supported) / $0.00 / $13,286.00 / $13,286.00
7704 / P530282-100000 / 59-03 Resurfacing (Voted 2019 SIT Supported) / $0.00 / $1,327,981.00 / $1,327,981.00
7704 / P540007-100000 / Traffic Signal Installation - General Engineering (Voted 2019 SIT Supported) / $0.00 / $235,921.00 / $235,921.00
7704 / P530161-100000 / Roadway Improvements (Voted 2019 SIT Supported) / $0.00 / $10,953.00 / $10,953.00
SECTION 2. That the transfer of $483,494.16, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), Project P440104-100000 (Misc Economic Development), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P532000-100000 (Vision Zero - Multilingual Educational Communications Campaign), Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this Ordinance.
SECTION 3. That the transfer of $83,582.54, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), Project P441759-100000 (SR315-Ramp 6C Removal), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P532000-100000 (Vision Zero - Multilingual Educational Communications Campaign), Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this Ordinance.
SECTION 4. That the transfer of $2,700.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), Project P470042-100000 (Facilities - Accela Upgrade/Replacement), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P532000-100000 (Vision Zero - Multilingual Educational Communications Campaign), Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this Ordinance.
SECTION 5. That the transfer of $125,526.98, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), Project P530053-100000 (Short North SID), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P532000-100000 (Vision Zero - Multilingual Educational Communications Campaign), Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this Ordinance.
SECTION 6. That the transfer of $288,796.61, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), P530086-100000 (59-03 Misc. Intersection Improvements), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P532000-100000 (Vision Zero - Multilingual Educational Communications Campaign), Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this Ordinance.
SECTION 7. That the transfer of $23,505.38, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), P530087-100000 (ADA Ramp Project), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P532000-100000 (Vision Zero - Multilingual Educational Communications Campaign), Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this Ordinance.
SECTION 8. That the transfer of $333,122.33, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), P530103-100000 (59-03 Arterial Street Rehabilitation), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P532000-100000 (Vision Zero - Multilingual Educational Communications Campaign), Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this Ordinance.
SECTION 9. That the transfer of $90,065.04, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), P530161-100000 (Roadway Improvement), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P532000-100000 (Vision Zero - Multilingual Educational Communications Campaign), Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this Ordinance.
SECTION 10. That the transfer of $933.95, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5913 (Division of Traffic Management), P540006-100000 (Traffic Maintenance - Commodities), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P532000-100000 (Vision Zero - Multilingual Educational Communications Campaign), Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this Ordinance.
SECTION 11. That the transfer of $8,204.86, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), P540007-100000 (Traffic Signal Installation - General Engineering), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P532000-100000 (Vision Zero - Multilingual Educational Communications Campaign), Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this Ordinance.
SECTION 12. That the transfer of $62,020.15, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), P590105-100000 (Pedestrian Safety Improvements), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P532000-100000 (Vision Zero - Multilingual Educational Communications Campaign), Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this Ordinance.
SECTION 13. That the transfer of $2,254.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), P590130-100000 (59-09 Facilities Capital Improvements), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P532000-100000 (Vision Zero - Multilingual Educational Communications Campaign), Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this Ordinance.
SECTION 14. That the transfer of $46,109.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), P531034-100000 (Roadway - Sullivant Ave - Hague to I70), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P530301-100000 (Bridge Rehabilitation), Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this Ordinance.
SECTION 15. That the transfer of $251,767.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), P531034-100000 (Roadway - Sullivant Ave - Hague to I70), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P530161-100000 (Roadway Improvements), Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this Ordinance.
SECTION 16. That the transfer of $13,286.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), P531034-100000 (Roadway - Sullivant Ave - Hague to I70), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P590105-100000 (Pedestrian Safety Improvements), Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this Ordinance.
SECTION 17. That the transfer of $1,327,981.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), P531034-100000 (Roadway - Sullivant Ave - Hague to I70), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P530282-100000 (59-03 Resurfacing), Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this Ordinance.
SECTION 18. That the transfer of $235,921.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), P531034-100000 (Roadway - Sullivant Ave - Hague to I70), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P540007-100000 (Traffic Signal Installation - General Engineering), Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this Ordinance.
SECTION 19. That the Director of Finance and Management or designee is authorized to make any amendments to the Department of Public Service’s 2020 Capital Improvements Budget within each project category as deemed necessary to carry out the purpose of this ordinance.
SECTION 20. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 21. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.