Explanation
This ordinance authorizes the Director of the Department of Technology to renew a contract with Saitech, Inc. for software licenses maintenance and support at a cost of $71,850.00 and shall provide coverage for the term period of December 23, 2021 through December 22, 2022. The software license maintenance and support was originally procured through solicitation number RFQ010393 and included options to renew for four (4) additional one-year terms at the same pricing and the same escalator clause. This ordinance represents the third renewal option.
The Veeam licenses are critical to the department’s infrastructure and network backup system. Renewal of this license is necessary for protection from events such as data corruption, accidental data deletion, malicious attacks (e.g., recovering from Ransomware, etc.), and natural disasters that could take down a city data center (e.g., tornados, fires). The total cost for this renewal is $71,850.00 for one year, from December 23, 2021 through December 22, 2022.
FISCAL IMPACT:
In 2019 and 2020, expenditures of $58,350.00 and $67,342.50 were legislated respectively to renew the Veeam software licenses. This year’s (2021) renewal amount of $71,850.00 is budgeted and available in the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE NUMBER:
Vendor name: Saitech, Inc.: FID# / CC#: 75-3004589; Expiration Date: 10/06/2022
(City DAX Vendor Acct. #: 010157);
Title
To authorize the Director of the Department of Technology to renew a contract with Saitech, Inc., for Veeam software licensing maintenance and support services; and to authorize the expenditure of $71,850.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($71,850.00)
Body
WHEREAS, Veeam licenses are critical to the department’s infrastructure and network backup system; and
WHEREAS, these particular Veeam software licenses were procured through solicitation number RFQ010393, which included options to renew for four (4) additional one-year terms at the same pricing and the same escalator clause; and
WHEREAS, it has become necessary to authorize the Director of the Department of Technology to renew a contract with Saitech, Inc. for software license maintenance and support at a cost of $71,850.00 for the period of December 23, 2021 through December 22, 2022; representing the third of the four above mentioned allowable renewal options; and
WHEREAS, this contract renewal is critical to the department’s infrastructure and network backup systems and is necessary for protection from events such as data corruption, accidental data deletion, malicious attacks (e.g., recovering from Ransomware, etc.), and natural disasters; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director to renew a contract with Saitech, Inc. for Veeam backup software license maintenance and support services; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to renew a contract with Saitech, Inc. for Veeam software licensing maintenance and support services at a cost of $71,850.00 for the term period of December 23, 2021 through December 22, 2022.
SECTION 2: That the expenditure of $71,850.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Operating Fund, as follows in the attachment to this ordinance: (see attachment 2633-2021 EXP)
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.