Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to renew a contract with CDW Government, Llc, for the continuance of the Proofpoint email security solution.
Email is the primary vector threat actors use to attack City employees and computer systems. DoT uses Proofpoint as the primary protection for City email. The proposed agreement will provide Proofpoint subscriptions for a period of one-year, commencing December 23, 2021 and ending on December 22, 2022, at a cost of $254,525.00.
DoT solicited quotations for the above-described services through the publishing of RFQ010244. Per the terms in the RFQ, a committee reviewed the responses and CDW Government was awarded the contract, having submitted the highest scoring proposal. The initial contract was authorized on December 9, 2019 with passage of Ordinance 2929-2019. This contract allowed for two (2) additional one-year terms, subject to mutual agreement and the approval of proper City authorities. This ordinance authorizes the second and final available renewal.
FISCAL IMPACT
Funds for this contract are budgeted and available in the Information Services operating fund.
CONTRACT COMPLIANCE
DAX #- 007352
CC/FID#- 364230110
Expires - 1/15/2023
Title
To authorize the Director of the Department of Technology to renew a contract with CDW Government,LLC, for the purchase of the Proofpoint secure email gateway solution; and to authorize the expenditure of $254,525.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($254,525.00)
Body
WHEREAS, in 2019, the Department of Technology entered into contract with CDW Government, Llc,to obtain the Proofpoint secure email gateway solution; and
WHEREAS, the original contract authorized two- one year renewal options; and
WHEREAS, the Department of Technology wishes to exercise the second of the two renewal options, to continue the above-described contract for one year, beginning on December 23, 2021 and ending on December 22, 2022 at a cost of $254,525.00; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director of the Department of Technology to renew the contract with CDW Government, to continue the Proofpoint secure email gateway solution to ensure uninterrupted services from the supplier at a cost of $254,525.00, for the preservation of the public health, peace, property, safety and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology (DoT) is authorized to renew the contract with CDW Government, LLC, to continue the Proofpoint secure email gateway solution, at a cost of $254,525.00, for a one-year term, beginning on December 23, 2021 and ending on December 22, 2022.
SECTION 2. That the expenditure of $254,525.00, or so much thereof as may be necessary is hereby authorized to be expended as follows in the attachment to this ordinance. (see 2696-2021EXP).
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.