Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with OHM Advisors in an amount of up to $250,000.00 to add additional funds for the design of the Pedestrian Safety Improvements - Refugee Road-Winchester Pike to Hamilton Road project.
Ordinance 2496-2015 authorized the preliminary engineering design for pedestrian improvements to Refugee Road from Winchester Pike to Hamilton Road. The project is to install a shared use path on one side of Refugee Road and sidewalk on the other side from Winchester Pike to Hamilton Road in the amount of $335,989.61.
Ordinance 3028-2016 authorized modification number one in the amount of $700,000.00 to take the project from preliminary engineering to detailed design.
Ordinance 1786-2021 authorized modification number two in the amount of $50,000.00 to obtain approval from the City of Columbus floodplain coordinator for the completion of design documents and prepare for construction.
This modification for additional work that is necessary to complete floodplain analysis and bridge design for final approval by the City of Columbus floodplain coordinator. This is an integral part of the design work already in progress and therefore cannot be bid out separately.
The original contract amount: $335,989.61 (EL017629, Ord. 2496-2015)
The total of Modification No. 1: $700,000.00 (PO045662, Ord. 3028-2016)
The total of Modification No. 2: $ 50,000.00 (PO282083, Ord. 1786-2021)
The total of Modification No. 3: $250,000.00 (This Ordinance)
The contract amount including all modifications: $1,335,989.61
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against OHM Advisors.
2. CONTRACT COMPLIANCE
The contract compliance number for OHM Advisors is CC007505 and expires 12/12/2021.
3. FISCAL IMPACT
Funds and appropriation in the amount of $250,000.00 are available within Fund 7704, the Streets and Highways Bond Fund. A transfer of cash and appropriation is required to establish sufficient budget authority for the project.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary design funding to prevent delays in the Departments of Public Service’s Capital Improvement Program.
Title
To authorize the transfer of funds and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with OHM Advisors for the design of the Pedestrian Safety Improvements - Refugee Road-Winchester Pike to Hamilton Road project; to authorize the expenditure of up to $250,000.00 within the Streets and Highways Bonds Fund; and to declare an emergency ($250,000.00)
Body
WHEREAS, contract number EL017629, in the amount of $335,989.61, was authorized by ordinance no. 2496-2015; and
WHEREAS, Ordinance 3028-2016 authorized the Director of Public Service to enter into a first professional services contract modification OHM Advisors in the amount of $700,000.00 to complete the construction plans for the project based on the results of the traffic study and preliminary alignment plan; and
WHEREAS, Ordinance 1786-2021 authorized the Director of Public Service to enter into a second professional services contract modification OHM Advisors in the amount of $50,000.00 to receive approval from the City of Columbus floodplain coordinator to approve the project for construction; and
WHEREAS, it has become necessary to execute a third modification for the contract in an amount up to $250,000.00 to complete the current design and prepare the project plans for bidding; and
WHEREAS, the Department of Public Service has determined it to be in the City's best interest to modify the subject contract for the purpose of performing detailed design for Pedestrian Safety Improvements - Refugee Road-Winchester Pike to Hamilton Road project; and
WHEREAS, it is necessary to expend funds to pay for the contract modification; and
WHEREAS, it is necessary for Council to authorize a transfer of funds and appropriation within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with OHM Advisors for the Pedestrian Safety Improvements - Refugee Road-Winchester Pike to Hamilton Road project so these public safety improvements can be implemented as soon as possible, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $225,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530301-100018 (Bridge Rehabilitation - General Engineering Bridges), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P590105-100112 (Pedestrian Safety Improvements - Refugee Road - Winchester Pike to Hamilton Road), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the transfer of $25,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530301-100070 (Bridge Rehabilitation - Annual Citywide Contract), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P590105-100112 (Pedestrian Safety Improvements - Refugee Road - Winchester Pike to Hamilton Road), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with OHM Advisors located at 580 N. 4th Street, Columbus, 43215, for the Pedestrian Safety Improvements - Refugee Road - Winchester Pike to Hamilton Road project in the amount of up to $250,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $250,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P590105-1001112 (Pedestrian Safety Improvements - Refugee Road - Winchester Pike to Hamilton Road) project, in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.