Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into a contract with CDW Government (CDWG) for the purchase of the Proofpoint Educational Platform and Closed-Loop Email Analysis and Response (CLEAR). The proposed agreement will provide Proofpoint software subscriptions for a term of one year, commencing on December 23, 2021 and ending on December 22, 2022, at a cost of $67,500.00.
City email users are constantly targeted by threat actors attempting to steal passwords and sensitive information, commit fraud, destroy city data or encrypt city files to hold as ransom. The Proofpoint Educational Platform provides a wide range of security awareness training to help city employees detect attacks like phishing and social engineering, develop strong cyber hygiene practices, better understand how to protect the city’s sensitive information and comply with regulatory requirements. CLEAR provides city email users the ability to report suspicious email for immediate automated analysis and testing. Malicious emails are then automatically pulled from user mailboxes.
On October 8, 2021, the Department of Technology opened RFQ019841. CDWG was the only respondent. Therefore, DoT recommends the contract be awarded to CDWG.
This ordinance also authorizes the expenditure of $67,500.00 for the above-described purpose.
FISCAL IMPACT:
Funds for this contract are budgeted and available in the Information Services operating fund.
CONTRACT COMPLIANCE:
DAX #-
CC/FID#- 364230110
Expires - 1/15/2023
Title
To authorize the Director of the Department of Technology (DoT) to enter into contract with CDW Government (CDWG) for the purchase of the Proofpoint Educational Platform and Closed-Loop Email Analysis and Response ; and to authorize the expenditure of $67,500.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($67,500.00)
Body
WHEREAS, DoT is in need of the Proofpoint Educational Platform and Closed-Loop Email Analysis and Response; and
WHEREAS, CDWG was the sole respondent to RFQ019841; and
WHEREAS, the aforementioned submission to soliciation RFQ019841 was deemed responsive; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director of the Department of Technology to enter into contract with CDW Government, for the Proofpoint Educational Platform and Closed-Loop Email Analysis and Response, at a cost of $67,500.00, for the preservation of the public health, peace, property, safety and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to enter into a contract with CDW Government, LLC for Proofpoint Educational Platform and Closed-Loop Email Analysis and Response, for a one-year term, commencing on December 23, 2021 and ending on December 22, 2022, at a cost of $67,500.00.
SECTION 2: That the expenditure of $67,5000.00 or so much thereof as may be necessary is hereby authorized to be expended as follows in the attachment to this ordinance. (See attachment: 2711-2021EXP)
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.