Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Shelly & Sands, Inc. for the Roadway - Shook Road Phase II project and to provide payment for construction, construction administration and inspection services.
This contract includes the widening of Shook Road (north of State Route 317) to provide a southbound right turn lane and widen State Route 317 to provide both a westbound and eastbound left turn lane at the Shook Road intersection. Sidewalk along both sides of Shook Road will be extended from State Route 317 north to the existing sidewalk limits. A new box span signal will be installed at the intersection of State Route 317 and Shook Road.
The estimated Notice to Proceed date is October 18, 2021. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on August 17, 2021, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Shelly and Sands, Inc. $1,680,256.95 Columbus, OH Majority
Complete General Construction $1,744,228.20 Columbus, OH Majority
Strawser Paving Company $1,842,521.69 Columbus, OH Majority
Danbert, Inc $1,882,156.01 Plain City, OH Majority
Double Z Construction Company $1,890,424.72 Columbus, OH Majority
Award is to be made to Shelly & Sands, Inc. as the lowest responsive and responsible and best bidder for their bid of $1,680,256.95. The amount of construction administration and inspection services will be $168,025.70. The total legislated amount is $1,848,282.65.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Shelly & Sands, Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Shelly & Sands, Inc. is CC006043 and expires 2/21/22.
3. PRE-QUALIFICATION STATUS
Shelly & Sands, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $1,832,883.62 are available within the Street and Highway Improvement Non Bond Fund, Fund 7766. Funds in the amount of $1,800,419.12 will need to be appropriated.
The remaining balance of $15,399.03 is available within the Streets and Highways Bond Fund, Fund 7704. It is necessary to transfer funds and appropriation within the Streets and Highways Bond Fund, Fund 7704, to align spending in the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To authorize the transfer of funds within the Streets and Highways Bond Fund; to appropriate funds within the Street and Highway Improvement Non Bond Fund; to authorize the Director of Public Service to enter into contract with Shelly & Sands, Inc. for the Roadway - Shook Road Phase II project; to authorize the expenditure of up to $1,848,282.65 from the Street and Highway Improvement Non Bond Fund and the Streets and Highways Bond Fund for the Roadway - Shook Road Phase II Project; and to declare an emergency. ($1,848,282.65)
Body
WHEREAS, the Department of Public Service is engaged in the Roadway - Shook Road Phase II project; and
WHEREAS, the work for this project consists of the widening of Shook Road (north of State Route 317) to provide a southbound right turn lane and widen State Route 317 to provide both a westbound and eastbound left turn lane at the Shook Road intersection. Sidewalk along both sides of Shook Road will be extended from State Route 317 north to the existing sidewalk limits. A new box span signal will be installed at the intersection of State Route 317 and Shook Road; and
WHEREAS, Shelly & Sands, Inc. will be awarded the contract for the Roadway - Shook Road Phase II project; and
WHEREAS, the Department of Public Service requires funding to be available for the Roadway - Shook Road Phase II project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, funds must be appropriated within the Street and Highway Improvement Non Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Shelly & Sands, Inc. to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $15,399.03, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530058-100005 (NCR - Public Infrastructure), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P531006-100000 (Roadway - Shook Rd Phase II), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2021, the sum of $1,800,419.12 is appropriated in Fund 7766 (Streets and Highways Non Bond Fund), Dept-Div 5912 (Design and Construction), Project P531006-100000 (Roadway - Shook Road Phase II), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Shelly & Sands, Inc., 1515 Harmon Avenue, Columbus, Ohio 43223, for the Roadway - Shook Road Phase II project in the amount of up to $1,680,256.95 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $168,025.70.
SECTION 4. That the expenditure of $1,832,883.62, or so much thereof as may be needed, is hereby authorized in Fund 7766 (Streets and Highways Non Bond Fund), Dept-Div 5912 (Design and Construction), Project P531006-100000 (Roadway - Shook Road Phase II), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $15,399.03, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P531006-100000 (Roadway - Shook Road Phase II), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.