Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend a contract on behalf of the Office of Construction Management with BBCO Design, LLC in an amount up to $500,000.00 for Professional Architectural and Engineering Services (A/E). The original contract was authorized by Ordinance No. 1169-2018 and approved by City Council on May 24, 2018.
The modification of this contract is necessary in order to begin design for the renovation and expansion of the female locker room and shower facility at the Fire Training Academy, located at 3639 Parsons Avenue. Due to the increase in the number of female cadets completing their training, the existing facilities are not sufficient to accommodate the future space needs of the Division. This modification will also provide the Office of Construction Management with continuing, contractual access to professional Architectural/Engineering services as well as provide technical expertise, complete architectural design and construction administration for each project, including but not limited to: structural, mechanical, electrical, and civil engineering; programming/space planning, site development, full design, cost estimating, construction inspection, shop drawing review; as well as geotechnical, environmental site assessment, landscaping, and other services as required for the completion of the project.
This modification will also extend the contract through June 21, 2023.
Prices already established in the contract were used to determine the cost of this modification.
BBCO Design, LLC Contract Compliance No. 27-1134922, expire March 31, 2022
Emergency action is requested so that design work may continue as required without interruption.
Fiscal Impact: This ordinance authorizes the expenditure of $500,000.00 from the Safety Voted Bond Fund with BBCO Design, LLC for continuing, contractual access to professional Architectural/Engineering services.
Title
To amend the 2020 Capital Improvement Budget; to authorize the Director of Finance and Management to modify an existing contract, on behalf of the Office of Construction Management, with BBCO Design, LLC for Professional Architectural and Engineering Services; to authorize the transfer of $500,000.00 between projects within the Public Safety Voted Bond Fund; to authorize the expenditure of $500,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($500,000.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management desires to modify and extend a contract for architectural and engineering services for City facilities; and
WHEREAS, it is necessary to modify and extend a contract with BBCO Design, LLC in an amount up to $500,000.00 for such services; and
WHEREAS, the original contract was authorized by Ordinance No. 1011-2017 and approved by City Council on May 12, 2017; and
WHEREAS, Ordinance 0546-2020 authorized an initial modification to the professional services contract in the amount of $97,802.00 for continuing, contractual access to professional Architectural/Engineering services; and
WHEREAS, Ordinance 1230-2021 authorized a second modification to the professional services contract in the amount of $250,000.00 for continuing, contractual access to professional Architectural/Engineering services; and
WHEREAS, it has become necessary to execute a third modification for the contract in a amount up to $500,000.00 for continuing, contractual access to professional Architectural/Engineering services; and
WHEREAS, it is necessary to authorize the expenditure of $500,000.00 from the Construction Management Capital Improvement Fund; and
WHEREAS, these services include but are not limited to contractual access to professional architectural/engineering services as well as provide technical expertise, complete architectural design and construction administration for each project, including but not limited to: structural, mechanical, electrical, and civil engineering; programming/space planning, site development, full design, cost estimating, construction inspection, shop drawing review; as well as geotechnical, environmental site assessment, and landscaping; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Director to modify and extend a contract with BBCO Design, LLC so that the Professional Architectural and Engineering Services projects can proceed without interruption on behalf of City departments, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvement Budget authorized by ordinance 2521-2020 be amended as follows to establish sufficient authority for this project:
Fund 7701
Project Name / Project Number / Current Authority / Revised Authority/Difference
Police Equipment - Fiber Installation and Upgrades/ P330038-100001/ $105,765.00 /$0.00/($105,765.00)
Police Facility Renovation/ P330021-100000 / $1,135,058.00/$740,823.00/($394,235.00)
Professional Arch Svcs/ P310004-100000 / $0.00 /$500,000.00 /$500,000.00
SECTION 2. That the Finance and Management Director is hereby authorized to modify and extend a contract on behalf of the Office of Construction Management with BBCO Design, LLC for Professional Architectural and Engineering Services.
SECTION 3. That the transfer of $500,000.00, or so much thereof as may be needed is hereby authorized within Fund 7701 (Public Safety Voted Bond Fund), in Object Class 06- Capital Outlay per the account codes in the attachment to this ordinance
SECTION 4. That the expenditure of $500,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in Fund 7701 (Public Safety Voted Bond Fund), in Object Class 06- Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.