Explanation
This legislation authorizes the Finance and Management Director to establish a purchase order/contract on behalf of the Department of Technology (DoT), for professional services to migrate the city’s current Cisco ASA and Juniper SRX 4100 platforms to a security solution leveraging the Palo Alto security platform using Ohio State Term Schedule STS033-534605 with CDW Government. This state term schedule has an expiration date of 10/30/2023. These professional services are required to complete the final phase of this project. The contract term period for the professional services to undertake the migration will be one year, starting on the date of a confirmed/certified purchase order by the Columbus City Auditor's Office. This ordinance also authorizes the expenditure of $16,980.00 for the above stated purpose.
The Palo Alto Firewall refresh project is a major upgrade to the Core City Firewall services which provides all inbound and outbound internet connections to the City. The Palo Alto project implementation is approached in multiple phases by the vendor CDWG and the final phase of the firewall cutover had a dependency on another project (HCI). The HCI project dependency had caused a delay on the final phase of the Palo Alto Project and the HCI project dependency is now projected to be completed by the end of October 2021. The Department of Technology (DoT) will need the same team from the vendor CDWG to perform the final Palo Alto Firewall cutover.
This ordinance also authorizes a waiver of the competitive bidding provisions of Columbus City Codes. The Department of Technology requests waiver of relevant sections of Columbus City Codes pertaining to competitive bidding requirements in order to pursue the above-described actions for the final phase of the firewall cutover (Palo Alto Project).
Finally, this ordinance authorizes the transfer of appropriation and cash between projects within the Information Services Bond Fund, and will amend the 2020 Capital Improvement Budget (CIB) to accommodate for the additional expenditure authorized by this ordinance.
CONTRACT COMPLIANCE:
Vendor Name: CDW Government LLC; FID#/CC#: 36-4230110; Expiration Date: 2-12-2022
(City DAX Vendor Acct#: 007352)
FISCAL IMPACT:
To amend the 2020 Capital Improvement Budget; to authorize the transfer of appropriation and cash between projects; In 2020, the Department of Technology legislated and expended $478,265.40 to acquire hardware, software, and professional services to migrate the City's current Cisco ASA and Juniper SRX platforms to a security solution leveraging the Palo Alto security platform. This year (2021), this ordinance authorizes the expenditure of $16,980.00 for professional services to complete the final phase of the Palo Alto project from existing appropriation and cash within the Information Services Capital Improvement Fund.
Title
To authorize the Finance and Management Director to establish a purchase order/contract on behalf of the Department of Technology (DoT), using Ohio State Term Schedule STS033-534605 with CDW Government, LLC, for professional services to migrate the city’s current Cisco ASA and Juniper SRX 4100 platforms to a security solution leveraging the Palo Alto security platform; to amend the 2020 Capital Improvement Budget; to authorize the transfer of appropriation and cash between projects; to waive the competitive bidding provisions of Columbus City Codes; and to authorize the expenditure of $16,980.00 for the above stated purpose. ($16,980.00)
Body
WHEREAS, the Department of Technology has a need for professional services to migrate the city’s current Cisco ASA and Juniper SRX 4100 platforms to a security solution leveraging the Palo Alto security platform; and
WHEREAS, this ordinance authorizes the Finance and Management Director to establish a purchase order/contract on behalf of the Department of Technology (DoT), using Ohio State Term Schedule STS033-534605 with CDW Government, LLC for professional services to migrate the city’s current Cisco ASA and Juniper SRX 4100 platforms to a security solution leveraging the Palo Alto security platform; and
WHEREAS, the contract term period for the abovementioned professional services is one year, starting on the date of a confirmed/certified purchase order by the Columbus City Auditor's Office; and
WHEREAS, the Palo Alto Firewall refresh project is a major upgrade to the Core City Firewall services which provides all inbound and outbound internet connections to the City. The Palo Alto project implementation is approached in multiple phases by the vendor CDWG and the final phase of the firewall cutover had a dependency on another project (HCI). The HCI project dependency had caused a delay on the final phase of the Palo Alto Project and the HCI project dependency is now projected to be completed by the end of October 2021; and
WHEREAS, the Department of Technology requests waiver of relevant sections of Columbus City Codes pertaining to competitive bidding requirements in order to pursue the above-described actions for the final phase of the firewall cutover; and
WHEREAS, it is necessary to authorize the transfer of appropriation and cash between projects within the Information Services Bond Fund, and will amend the 2020 Capital Improvement Budget (CIB); and
WHEREAS, this ordinance also authorizes the expenditure of $16,980.00 for the above-mentioned purpose; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Finance and Management Director to establish a purchase order/contract on behalf of the Department of Technology (DoT), with CDW Government, LLC for professional services to continue to migrate the city’s current Cisco ASA and Juniper SRX 4100 platforms to a security solution so that important services can continue without interruption, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Finance and Management Director is hereby authorized to establish a purchase order/contract on behalf of the Department of Technology (DoT), using Ohio State Term Schedule STS033-534605 with CDW Government, LLC, for professional services to migrate the city’s current Cisco ASA and Juniper SRX 4100 platforms to a security solution leveraging the Palo Alto security platform. These professional services are required to complete the final phase of this project. The contract term period for the professional services to undertake the migration will be one year, starting on the date of a confirmed/certified purchase order by the Columbus City Auditor's Office.
SECTION 2. That the 2020 Capital Improvement Budget is hereby amended as follows to account for appropriations and transfer of funds between projects:
Department of Technology, Information Services Dept./Div. 47-02
Information Services Bonds Fund/ (Carryover) #5105: Sub- Fund #:000000
Project Name/Number/Sub-Fund Current CIB Amount Revised Amount Amount Change
47-02 Enterprise System Upgrades - GIS (Carryover):
P470047-100005 $ 250,034 $ 233,054 ($ 16,980)
47-02 Enterprise System Upgrades (Carryover):
P470047-100000 $ 0 $ 16,980 $ 16,980
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds and appropriations within the Information Services Bonds Fund as follows:
Transfer from:
Dept./Div.: 47-02| Fund: 5105| Subfund: N/A| Project Name: Enterprise System Upgrades - GIS (carryover)| Project Number: P470047-100005 | Program Code: CW001| Object Class: 99 | Main Account: 50000| Amount: $16,980.00
Transfer To:
Dept./Div.: 47-02| Fund: 5105| Subfund: N/A| Project Name: Enterprise System Upgrades (carryover)| Project Number: P470047-100000 | Program Code: CW001| Object Class: 99 | Main Account: 50000| Amount: $16,980.00
SECTION 4. That the expenditure of $16,980.00, or so much thereof as may be necessary, is hereby authorized for the above stated purpose from the Information Services Capital Improvement Fund, per the attachment to this ordinance. (Please see 2416-2021 EXP)
SECTION 5. That this Council finds that it is in the City's best interest to waive the competitive bidding provisions of Columbus City Code Chapter 329 and such provisions are hereby waived.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.