Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Abbot Studios Architects Planners, LLC. for design services related to the replacement of the Public Service Department Marion Outpost located at 2260 Lockbourne Road.
This contract will provide design services for the demolition of the existing buildings and the design of a new facility at the Marion Outpost. The new design will include a new office/locker room area, a garage for parking and storage of city vehicles including CNG vehicles, a salt barn, new fuel island, new wash bay with brine equipment space attached, new material stock pile bays, and a new sweeper dump area with a covered dumpster. Additionally, site planning and layout will be required. The site needs to be designed to meet current site compliance standards.
The Department of Finance and Management, Office of Construction Management, solicited a Request for Proposals for the design and demolition of all existing structures for the Marion Outpost.
This project was formally advertised on the Vendor Services website. On May 7, 2021 the city received four (4) responses (0 FBE, 0 WBE, 1 MBE, 1 AS1) as listed. All proposals were deemed responsive and were fully evaluated by the Evaluation Committee:
|
Bidder/Consultant |
City |
FBE/MBE |
|
Abbot Studios Architects Planners |
Columbus |
EBOCC |
|
BBCO Design |
Upper Arlington |
AS1 |
|
OHM Advisors |
Columbus |
EBOCC |
|
TRIAD Architects |
Columbus |
MBE |
Abbot Studios Architects Planners, LLC. received the highest score by the evaluation committee and therefore the Office of Construction Management is recommending the contract award to Abbot Studios Architects Planners, LLC.
The contract compliance number for Abbot Studios Architects Planners, LLC. is 31- 1181520 and expires June 8, 2023.
Fiscal Impact: This legislation authorizes an expenditure of $ $720,951.25 from the Street Construction Maintenance & Repair Operating Fund for design services related to the replacement of the Marion Outpost located at 2260 Lockbourne Road. These funds were budgeted within the Street Construction Maintenance & Repair Operating Fund.
Title
To authorize the transfer and appropriation of $720,951.25 within the Street Construction Maintenance & Repair Operation Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Abbot Studios Architects Planners, LLC. for the for design services related to the replacement of the Marion Outpost located at 2260 Lockbourne Road; to authorize the expenditure of $720,951.25 from the Street Construction Maintenance & Repair Operating Fund; ($720,951.25)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for design services related to the replacement of the Marion Outpost at 2260 Lockbourne Road; and
WHEREAS, four firms submitted bids and Abbot Studios Architects Planners, LLC. achieved the highest score from the evaluation committee; and
WHEREAS, it is necessary to authorize the transfer and of $720,951.25 within the Street Construction Maintenance & Repair Operation Fund; and
WHEREAS, it is necessary to authorize the expenditure of $720,951.25 from the Street Construction Maintenance & Repair Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Finance and Management Department, to enter into a contract with Abbot Studios Architects Planners, LLC. for design services related to the replacement of the Marion Outpost located at 2260 Lockbourne Road; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with Abbot Studios Architects Planners, LLC. for design services related to the replacement of the Marion Outpost at 2260 Lockbourne Road.
SECTION 2. That the transfer and appropriation of $720,951.25, or so much thereof as may be needed, is hereby authorized within Fund 2265 (Street Construction Maintenance and Repair Fund), from Dept-Div 5911, Object Class 06 (Capital Outlay) to Dept-Div 5911 (Planning & Operations), Object Class 03 (Professional Services) per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $720,951.25, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, is hereby authorized in Fund 2265, Street Construction Maintenance & Repair Operating Fund, in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.