Explanation
This legislation authorizes the Director of Public Utilities to enter into a service agreement with Irth Solutions, LLC to supply, integrate, and support a Ticket Management System (TMS) for the purpose of receiving and processing utility locate requests as generated by Ohio 811 for the Department of Public Utilities. The City of Columbus, Department of Public Utilities (DPU) receives approximately 146,000 locate requests from Ohio 811 annually. Upon receipt of these requests, the Department of Public Utilities marks underground electric, water, sludge, and sewer facilities in the proposed excavation area. The Ticket Management System is a necessity in ensuring various buried assets are not damaged within the community.
The City of Columbus, Department of Public Utilities solicited a Request for Proposal for a Ticket Management System (RFQ016767). Two (2) proposals (2 MAJ) were received and opened on November 20, 2020. Originally, the Selection Committee recommended further negotiations with 4iQ Solutions, LLC. At this point, the negotiations have failed pursuant to section 329.28 (h), and the Selection Committee is now recommending an award to Irth Solutions, LLC.
The initial term of this Agreement shall be one (1) year from the date of execution through and including February 28, 2023 and may be renewed for five (5) additional successive one (1) year terms after the initial one (1) year period, or a portion thereof, based upon mutual agreement of the parties, availability of funding and approval by Columbus City Council. The contract provides that if additional funding is necessary, a modification would be requested. This service agreement will not automatically renew.
SUPPLIER: Irth Solutions, LLC. (46-1568259) V#008549 expires November 14, 2021 does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $33,853.82 is budgeted and needed for this purchase.
$31,557.00 was spent in 2020
$29,910.00 was spent in 2019
Title
To authorize the Director of Public Utilities to enter into a service agreement with Irth Solutions to supply, integrate and support a Ticket Management System for the Department of Public Utilities, to authorize the expenditure of $2,065.09 from the Electricity Operating Fund, $13,135.28 from the Water Operating Fund, $14,726.41 from the Sewer System Operating Fund, $3,927.04 from the Stormwater Operating Fund ($33,853.82).
Body
WHEREAS, the City of Columbus has a need for a Ticket Management System (TMS); and
WHEREAS, the Department of Public Utilities solicited a Request for Proposals for a Ticket Management System (RFQ016767) in accordance with relevant provisions of Columbus City Code Chapter 329 relating to awarding professional service contracts through requests for proposals. Two (2) proposals (2 MAJ) were received and opened on November 20, 2020; and
WHEREAS, the Department of Public Utilities recommended the award be made to Irth Solutions LLC., for the purpose of providing a Ticket Management System for the Department of Public Utilities. Originally, the Selection Committee recommended further negotiations with 4iQ. At this point, the negotiations have failed pursuant to section 329.28 (h), and the Selection Committee is now recommending an award to Irth Solutions LLC.
WHEREAS, Irth Solutions LLC. is willing to provide this System pursuant to the terms contained within the service agreement; and
WHEREAS, Irth Solutions LLC. will supply, integrate and support a Ticket Management System (TMS) for the purpose of receiving and processing locate requests as generated by Ohio 811. The Ticket Management System provides both a web-based hosted Ticket Management solution as well as a locally installed mobile solution; and
WHEREAS, this ordinance authorizes the expenditure of $33,853.82 or so much thereof is needed to enter into a service agreement with Irth Solutions, LLC to supply, integrate, and support a Ticket Management System (TMS) for the purpose of receiving and processing utility locate requests as generated by Ohio 811 for the Department of Public Utilities; and
WHEREAS, the term of this Agreement shall be from the date of execution to and including February 28, 2023, and may be renewed by written modification for five (5) additional successive one (1) year terms. Renewal of this Agreement is subject to the authorization of Columbus City Council and the certification by the City Auditor of the availability of funds for such purposes. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested. This service agreement will not automatically renew; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to enter into a service agreement for the Ticket Management System for the Department of Public Utilities for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a service agreement to supply, integrate and support a Ticket Management System (TMS) for the purpose of receiving and processing utility locate requests as generated by the Ohio 811 for the Department of Public Utilities, in the amount of $33,853.82, with Irth Solutions LLC. in accordance with the terms and conditions as shown in the agreement on file in the office of the Department of Public Utilities. This contract is for a period of one (1) year from the date of execution to and including February 28, 2023, with the option to renew for five (5) additional years, on a year to year basis upon mutual agreement, budgeted funds, and approval by Columbus City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested. This contract shall not automatically renew.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities.
SECTION 3. That this contract is in accordance with the relevant provisions of Columbus City Code Chapter 329 relating to awarding professional service contracts through requests for proposals.
SECTION 4. That the expenditure of $33,853.82 or so much thereof as may be needed, is hereby authorized in Fund 6100 Sanitary Sewer Operating Fund, Fund 6000 Water Operating Fund, Fund 6300 Power Operating Fund, and Fund 6200 Stormwater Operating Fund, in object class 03 Services in the amount of $33,853.82 per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.