Explanation
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with Dell Marketing, LP for access to Microsoft Premier Support services in the amount of $84,616.81 through the State of Ohio’s Microsoft Agreements and Enrollments Large Solution Providers (LSPs) agreement, 0A1252, expiring on 6/30/2025.
Dell’s Microsoft premier support bid includes account management, support assistance and problem resolution services. The provision of these services will help keep the various Microsoft tools and applications, used throughout the city, operating smoothly. To procure these services, DoT solicited bids through the State of Ohio’s Microsoft Agreements and Enrollments Large Solution Providers (LSPs) agreement, 0A1252. Responses were received from three resellers and one OEM. The respondents were as follows:
Dell Technologies - $84,616.81
Microsoft - $85,740
SHI - $86,597.40
Softchoice - $89,740.00
DoT recommends awarding the bid to Dell as the lowest, responsive bidder.
This ordinance also authorizes the expenditure of $84,616.81for the above-described services, for a period of one year, beginning on December 17, 2021 and ending on December 16, 2022 .
FISCAL IMPACT
Funds for this expenditure are available and budgeted in the Information Services 2021 operating fund budget.
EMERGENCY DESIGNATION
Emergency designation is being requested for this ordinance so that the services described herein are available at the earliest possible date and to allow time for the establishment a purchase order before the City Auditor's Office 2021 year-end close.
CONTRACT COMPLIANCE NUMBER
Vendor Name: Dell Marketing, LP
FID/CC#: 74-2616805, Expires 8/30/2023
DAX Vendor Account #: 010030
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with Dell Marketing, LP, via the State of Ohio’s Microsoft Agreements and Enrollments Large Solution Providers (LSPs) agreement, 0A1252, for access to Microsoft Premier Support services; to authorize the expenditure of $84,616.81 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($84,616.81)
Body
WHEREAS, the Department of Technology has a need to continue to access Microsoft Premier Support Services; and
WHEREAS, to obtain these services, DoT solicited bids through the State of Ohio’s Microsoft Agreements and Enrollments Large Solution Providers (LSPs) agreement, 0A1252, expiring on 6/30/2025; and
WHEREAS, four responses to this solicitation were received, with Dell Marketing, LP submitting the lowest responsive bid; and
WHEREAS, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with Dell Marketing, LP for access to Microsoft Premier Services in the amount of $84,616.81, for a one year term, beginning on December 17, 2021 and ending on December 16, 2022; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Dell Marketing, LP for access to Microsoft Premier Services so that the services described herein are available at the earliest possible date, for the immediate preservation of the public peace, property, health, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That Director of Finance and Management, on behalf of the Department of Technology (DoT), is hereby authorized to establish a purchase order with Dell Marketing, LP, via the State of Ohio’s Microsoft Agreements and Enrollments Large Solution Providers (LSPs) agreement, 0A1252, for access to Microsoft Premier Services in the amount of $84,616.81, for a one year term, beginning on December 17, 2021 and ending on December 16, 2022.
SECTION 2. That the expenditure of $84,616.81 or so much thereof as may be necessary, is hereby authorized to be expended as follows in the attachment to this ordinance. (see 2727-2021 EXP).
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.