Explanation
Need: This ordinance is to authorize the Executive Director of the Civil Service Commission to modify and increase the maximum authorized expenditure in the contract with Mount Carmel Health Providers, Inc. for pre-employment physicals and cardiovascular stress testing of public safety recruits in preparation for upcoming Police and Fire Academy classes. Funding is typically added annually or prior to each academy class. The contract’s requirements cannot be awarded through other procurement processes since this is a professional services contract that has already been awarded through the regular Request for Proposals process. The cost for the services provided in this contract have not increased since the initial contract was approved.
Bid Information: In 2019, the City of Columbus Civil Service Commission published a Request for Proposals (RFP 013916) for these services and accepted proposals through December 13, 2019. Four proposals were submitted by the deadline. An evaluation committee reviewed these proposals in accordance with the criteria set forth in the RFP and the Executive Director selected and executed a contract with Mount Carmel Health Providers, Inc. (Ordinance 0440-2020).
Emergency designation: Emergency legislation is requested in order to allow sufficient time for the Department of Public Safety to continue to schedule police and fire candidates for upcoming recruit classes.
Contract Compliance Number: CC005227, expires 10/4/2023.
FISCAL IMPACT: Funding for these additional services was NOT budgeted in the Civil Service Commission’s 2021 General Fund budget, but once transferred, can be covered by available Object Class 01 funds previously appropriated to the Commission.
Title
To authorize the City Auditor to transfer funds between Object Classes within the Civil Service Commission’s 2021 General Fund budget; to authorize the Executive Director of the Civil Service Commission to modify and increase the contract with Mount Carmel Health Providers, Inc. for the administration of pre-employment physicals and cardiovascular stress testing of public safety recruits; to authorize the expenditure of $60,000.00 from the General Fund; and to declare an emergency ($60,000.00).
Body
WHEREAS, the City of Columbus Civil Service Commission accepted proposals from qualified companies for medical services; and
WHEREAS, the Civil Service Commission awarded the contract to Mount Carmel Health Providers, Inc.; and
WHEREAS an emergency exists in the usual daily operation of the Civil Service Commission, in that it is immediately necessary to authorize the Executive Director to modify and increase the contract with Mount Carmel Health Providers, Inc. in order to continue scheduling public safety recruits in preparation for upcoming academy classes, and thereby preserving the public peace, property, health, safety and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor shall hereby be authorized to transfer within the Civil Service Commission’s 2021 General Fund budget, the amount of $60,000.00 per the accounting codes in the attachment to this ordinance.
SECTION 2. That the Executive Director of the Civil Service Commission be and is hereby authorized to modify and increase the current contract with Mount Carmel Health Providers, Inc. for the purpose of administering pre-employment physicals and cardiovascular stress tests to public safety recruits for the Department of Public Safety’s police and fire entry-level sworn positions.
SECTION 3. That the expenditure of $60,000.00 or so much thereof as may be needed, is hereby authorized in Fund 1000 General Fund in Object Class 03 per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.